Executive Personal Assistant

Job Description

Job Description

A principal of a family office is seeking a sharp, polished, and proactive Executive Personal Assistant to manage his busy personal and professional life. The principal is private investor involved in historic preservation and philanthropy. This is a long-term opportunity to join a well-supported team and become a trusted right-hand.

The ideal candidate is highly organized, anticipatory, and comfortable balancing business and personal responsibilities. You’ll work closely with the principal and internal teams ensuring seamless execution of daily operations. A service-first mindset, calm demeanor, and excellent judgment are essential.

Schedule: Full-Time, Monday–Friday

9:00 AM – 5:00 PM core hours; on-call via phone/text evenings as needed

Location: Greenwich, CT office

Job Requirements:

• Oversee email, text management and calendar coordination, including inbox organization, communication summaries, appointment scheduling, and follow-up tracking.

• Circulating daily agendas and prep materials for meetings and appointments

• Supporting the principal's philanthropic initiatives, board commitments, and family foundation work

• Coordinating complex travel and door-to-door itineraries

• Reconciling expenses related to travel, wardrobe, gifting, and entertainment

• Scheduling and overseeing medical and wellness appointments

• Attending select meetings and appointments; taking notes and tracking follow-ups

• Planning and executing private dinners, social events, and special gatherings

• Supporting production-mode environments with coordination and discreet access

• Running errands, managing gifting, and assisting with family-related tasks

• Liaising with household staff, security, driver, and vendors

• Managing principal’s tech: phones, iPads, computers, and content syncing

• Maintaining and updating contact database

• Acting as a trusted liaison between the principal, internal teams, and external business associates

Candidate Qualities:

Professional, discreet, and emotionally intelligent

Highly organized, anticipatory, and calm under pressure

Polished communicator with excellent written and verbal skills

Collaborative, adaptable, and ego-free

Able to represent the principal with warmth and clarity

Requirements:

• 7–10+ years supporting UHNW principals

• College graduate

• Must be within 45 mins of Greenwich, CT

• Excellent, stable work history and references

• Deep understanding of public-facing environments

• Experience in complex travel, event planning, and household operations

• Driver’s license

• Non-smoker, no perfume

• Fluent in English

Compensation & Benefits:

• Salary: $140K–$190K DOE + annual bonus

• Full benefits: health coverage, 401(k)

• Vacation: Two weeks