Medical Records Coordinator

Benefits:

401(k)

401(k) matching

Flexible schedule

Health insurance

Home office stipend

Opportunity for advancement

Paid time off

About the Role:

Wu Pediatrics is looking for a detail-oriented and compassionate Medical Records Coordinator to join our growing team. In this essential role, you'll be the backbone of our patient information management, ensuring accurate and timely records that support the exceptional care our young patients deserve. If you thrive in a fast-paced healthcare environment and love keeping things organized, we want to hear from you!

Responsibilities:

Maintain, organize, and update electronic health records (EHR) and patient files with accuracy and confidentiality

Process medical records requests from patients, guardians, and third-party providers in compliance with HIPAA regulations

Coordinate release of information (ROI) and ensure proper authorization documentation is obtained

Communicate with clinical staff, insurance companies, and external healthcare providers regarding patient records

Assist with medical coding, chart audits, and record retrieval to support billing and compliance teams

Scan, index, and file incoming documents into the practice management system

Support front office staff with scheduling, referrals, and administrative tasks as needed

Requirements:

1+ years of experience in medical records, health information management, or a related healthcare administrative role

Familiarity with EHR/EMR systems and medical record management software

Strong knowledge of HIPAA compliance and patient privacy regulations

Experience in a pediatric or outpatient clinical setting is a plus

Proficiency in medical terminology and basic ICD-10/CPT coding concepts preferred

Excellent organizational skills with high attention to detail and accuracy

Strong communication skills and a warm, patient-centered demeanor

High school diploma or equivalent required; certification in Health Information Technology (RHIT or similar) a plus

About Us:

Wu Pediatrics is a trusted pediatric practice serving the Temple City, CA community with a commitment to providing compassionate, high-quality healthcare for children of all ages. Our patients and their families love us for our warm, welcoming environment and the personalized attention we bring to every visit. Our team is passionate about what they do, and we foster a supportive workplace culture where every staff member plays a vital role in the health and happiness of our patients.

This is a remote position.