Contract Specialist

About the role

Provides expert grant administration support focused on grant terminations and closeout actions in compliance with USAID and U.S. Government regulations. Works closely with Agreement Officers (AOs), legal counsel, technical offices, and grant recipients to ensure procedural, financial, and operational requirements are properly executed. This role is hybrid - Washington, DC Area (On-site 3 days per week).


Job Responsibilities

• Perform financial administration functions including expenditure review and reimbursement processing.
• Maintain strong attention to detail while managing multiple tasks and priorities.
• Coordinate with the Agreement Officer (AO) when issues arise that may impact timely completion of work.
• Collaborate with grant recipients and AOs to ensure all closeout actions are completed.
• Draft and disseminate closeout letters to grant recipients, as applicable.
• Review and process actions required for proper closeout of Federal awards.
• Process actions within USAID's grants and financial management systems.
• Request and review final indirect cost rate agreements, as necessary.
• Conduct final review of completed awards and required reports and provide recommendations to the AO.
• Review financial reports submitted by grant recipients, verify accuracy, and recommend follow-up actions.
• Ensure completeness of grant files and track closeout actions.
• Monitor the status of de-obligation of Federal funds.

Required skills

Grant management USAID Public Trust Award budgets


Education requirements

Degree

Bachelor

Major

Business Administration

Job Requirements

• Minimum 5 years of U.S. Government grant management experience.
• At least 1 year of experience terminating grants and negotiating final award budgets.
• Bachelor's degree in Business or related field.
• Strong knowledge of federal grant regulations and USAID policies.
• Experience in processing actions in government grants and financial management systems.
• Ability to quickly assimilate complex award mechanisms (Government-to-Government, Title II, Interagency Awards, Public International Organizations).
• Strong analytical, financial review, documentation, and communication skills.
• Ability to work independently and collaboratively in a hybrid environment.
• Public Trust Security Clearance required.