Administrative Assistant (Bilingual Spanish/English) (Greater Milwaukee)

Part-Time | Tax Office | Milwaukee Area

We are seeking a highly organized, proactive, and dependable Administrative Assistant to support daily operations in a fast-paced tax office. This role requires someone who can manage front desk responsibilities while also helping maintain internal organization, communication flow, and critical deadlines.

This position is best suited for a candidate who is professional, detail-oriented, and able to take ownership of tasks without constant supervision.

Requirements

• Be available Monday through Thursday, 9:00 AM – 5:00 PM
• Able to work extended hours during tax season
• Fully bilingual in Spanish and English (spoken and written)
• Strong organizational and time-management skills
• Ability to manage multiple priorities in a deadline-driven environment
• High proficiency in Outlook

Key Responsibilities

• Manage front desk operations and greet clients professionally
• Answer phones, schedule appointments, and coordinate daily office flow
• Monitor and manage email communication
• Help maintain calendar deadlines and follow-up priorities
• Organize client files and documentation accurately
• Support client communication and internal office coordination
• Ensure important tasks are completed on time and nothing falls behind
• Maintain confidentiality with sensitive financial information

Ideal Candidate

• Highly organized and detail-oriented
• Strong written and verbal communication skills
• Able to anticipate needs and solve problems independently
• Reliable, professional, and consistent
• Comfortable working under pressure during peak tax season
• Strong follow-through and accountability
• CMR experience is a plus

Preferred Experience

• Administrative or front desk experience required
• Experience in a tax, accounting, legal, or other professional office strongly preferred

Important

We are looking for someone who takes initiative, stays ahead of deadlines, and can help create structure in a busy office environment.

Please apply only if you meet the scheduling and bilingual requirements.