Associate Contracts Administrator

Job Description

Job Description

Team Description:

Kitware's Contracts team collaborates with our technical, finance, and business development teams to submit quality proposals for project funding opportunities and negotiates contracts with a wide variety of customers, subcontractors, and vendors. We pride ourselves on our ability to provide superior service and expertise that contributes to the company’s mission to solve complex problems and deliver innovative software solutions to our customers.

Kitware seeks an Associate Contracts Administrator to assist with all aspects of the contracting lifecycle for government and industry customers. The administrator will be responsible for assisting in the preparation of proposals and the administration of contracts, as well as providing post-award support.

The Associate Contracts Administrator will interact with project managers, team members, auditors, collaborators, customers, and vendors in various capacities. Kitware’s customers range from startups to Fortune 500 companies, government agencies, and academic laboratories worldwide.

In This Position You Will:

• Assist with preparation of proposals in response to solicitations

• Interface with subcontractors to obtain necessary data for proposals, including pricing information

• Prepare and disseminate proper instructions to the internal organization on contract requirements

• Assist with the monitoring of projects to ensure all contract actions are being processed in a timely manner 

• Administer contract modifications

• Complete post-award administrative reporting requirements

• Maintain close contact with customers and collaborators, fostering long-term business relationships

• Act as a point of contact for external organizations and internal individuals for proposal and contract related activities

• Maintain documents and input data into Kitware’s contract management system

• Perform such other assignments as may be required from time to time by management

Required Qualifications:

• Minimum of a bachelor's degree (preferably in humanities, business, or something similar)

• Strong communication, text analysis, and research skills

• Computer literate in Microsoft Office (Word, Excel, and PowerPoint) and an ability to learn Kitware’s internal systems

• Strong organizational skills and ability to multitask and prioritize

• Ability to work both independently and collaboratively

• Ability and willingness to work in the office a minimum of three days per week

• Due to contractual requirements, only US citizens will be considered for this position

Preferred Qualifications:

• Experience with Google Docs 

• Familiarity with contracting principles and legal terms and conditions

• One year of demonstrated experience working in a professional environment

Company Description:

Kitware is a research and development software solutions provider with a mission to advance science, make a positive impact, and share our results all within a collaborative, employee-focused work environment that is friendly, fair, and flexible. Our work is improving healthcare outcomes, increasing national security, and advancing our national computing infrastructure. Our customers and collaborators include top universities from around the world, government organizations, national research labs, medical device manufacturers, car manufacturers, financial institutions, and many others.

Kitware is proud to be 100% employee-owned, and Great Place to Work-Certified™.

Additional Information:

Our team members enjoy a small company environment, flexibility in work assignments, and high levels of independence and responsibility. Besides a great work environment, our comprehensive benefits package includes a competitive compensation plan, tuition reimbursement program, flexible working hours, six weeks paid time off, 401(k), health insurance, life insurance, short- and long-term disability insurance, bonus plan, and free coffee, drinks, and snacks.

For more information on our benefit offerings please visit:

Kitware actively subscribes to a policy of equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, protected veteran status, uniformed service member status, or any other characteristics protected by applicable law.

Any unsolicited resume sent to Kitware, including to Kitware's mailing addresses, fax machines or email addresses, whether directly to Kitware employees or to Kitware's applicant tracking system, will be considered Kitware property. Kitware will not pay a fee for any placement resulting from the receipt of an unsolicited resume, and will consider any candidate submitted by a recruitment agency without a fully executed contract with Kitware to have been referred free of any charges or fees.

If you need assistance with applying or interviewing for a role due to a disability or special need, please reach out directly to our HR team at View email address on us.fitly.work at any time during the hiring process.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.