ACCOUNTING SPECIALIST

Accounting Specialist

The San Bernardino Superior Court is seeking a detail-oriented and highly organized ACCOUNTING SPECIALIST to join our team. In this role, you will be responsible for performing a variety of technical accounting duties, maintaining accurate financial records, and ensuring compliance with established policies, procedures, and regulations.

The Court will accept applications until a sufficient number of qualified candidates have applied, and this recruitment may close at any time without notice. Applicants are strongly encouraged to apply early, with priority consideration given to those who submit their materials by Wednesday, May 27, 2026.

Under general supervision, performs a variety of responsible routine to complex technical accounting and financial support duties in the preparation, maintenance, processing, and summarizing of a variety of transactions; posts, balances, adjusts, and maintains accounting and financial records including deposits, disbursements, account reconciliations, and related technical duties; maintains and reconciles assigned accounts; compiles, reviews, and verifies data and information to prepare assigned financial and accounting reports; and performs related duties as assigned.

Receives general supervision from assigned supervisory and management personnel. Exercises no direct supervision over staff.

This journey-level classification is responsible for independently performing technical duties in support of a variety of accounting and financial support functions. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Depending on assignment:

• Utilizes spreadsheet programs and financial and/or case management computer systems; enters, posts, verifies, and retrieves a wide variety of accounting, financial and/or case management data, reports and information; posts deposits to appropriate accounts; compiles, generates and distributes required reports.
• Maintains subsidiary ledger and assigned general ledger accounts; reconciles and makes appropriate adjusting entries to accounts, often involving analysis to identify the basis for variances and out-of-balance conditions; exports or downloads data from one system to another in conducting analyses and generating daily and periodic reports; works with other departments, the Judicial Council and the county to resolve discrepancies.
• Performs a variety of difficult technical revenue distribution functions, which result in revenue distribution to cities, the State, the County, various law enforcement agencies and others; applies distribution-related laws and legislation to correctly distribute funds; enters and/or verifies revenue distributions in the automated financial system; identifies errors and completes entries to accurately redistribute funds, as required by established policies and procedures; compiles, completes, analyzes, reviews and submits requisitions, reports and other related documentation to appropriate sources; balances trust fund reconciliation and accounting records to those of the Judicial Council and County Treasurer.
• Reconciles on a weekly/monthly basis statement of expenses, revenue, trial balance statements, tax and trust fund accounts, bail accounts, general fund, petty cash funds and department funds; reconciles balance sheet to general ledger.
• Reviews entries, identifies errors and completes entries to accurately process and redistribute funds, as required by established policies and procedures; compiles, completes, analyzes, reviews and submits requisitions, reports and other related documentation to appropriate sources, including the Judicial Council, State Treasurer and County Treasurer.
• Reviews, verifies and processes entries to correctly distribute trust monies; reconciles trust fund records against court orders; reconciles trust accounts or assists in the balancing and auditing of trust accounts and accounting records of the Judicial Council and County Treasurer; transfers open trust items to revenue in a timely manner; prepares trust transfers and/or refund checks; receives, reviews and logs court orders and attorney or party documents authorizing deposit and/or disbursement of trust monies; confirms required court authorization for receipt and/or disbursement of trust funds; processes deposits and disbursements from specialized trust funds; reviews and processes orders for transfer of jury fees from trust to revenue accounts and processes journal vouchers to transfer funds between revenue and trust accounts, as necessary.
• Reconciles monthly revenue collected from outside vendors; reviews various service fees and bank charges billed to the Court; run reports to be used in determining Court operational costs.
• Creates bank deposits and posts a variety of journal entries for all miscellaneous incoming payments, cash, checks, and electronic deposits received including juror reimbursements, victim restitution, grant payments, and a variety of abatements.

• Creates warrants for remittance of all revenue that is not remaining at the County level.
• Maintains and reconciles grant revenue and expenditures to the financial system and general ledger; adjusts journal entries; prepares billings and invoices for reimbursement from local, state and federal granter agencies; monitors and tracks grant budgets to ensure funds are used appropriately specifications of the grant; prepares monthly grant projections to provide management with expenditure analysis; reviews purchase orders and accounts payable documents to validate expenses and justifications to the budget; maintains detailed grants accounting documentation and records.
• Maintains the asset management system and related subsidiary ledgers; capitalizes, classifies and records new assets; reconciles the asset ledgers to the general ledger; calculates depreciation expense; makes adjusting entries for the purchase, sale, retirement or other disposition of assets; works with other departments to verify that assets are properly tagged, tracked and entered into the asset management system.
• Prepares a variety of work reports and records; attends meetings; gathers, reviews and analyzes operational data and performance reports to ensure Court and department goals, objectives and standards are being met; represents the department in meetings with other departments.
• Observes and complies with all Court and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to completion of the twelfth (12th) grade.

Experience:

• Three (3) years of increasingly responsible experience in financial or statistical recordkeeping, preferably in a governmental or public court environment.

Licenses and Certifications:

• Possession of a valid California Driver's License, a satisfactory driving record, and a properly registered and insured vehicle, to be maintained throughout employment.