Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a Human Resources (HR) Assistant to support both office operations and day-to-day HR administration in Irvine, California. This Long-term Contract position is ideal for someone who enjoys balancing employee support, coordination tasks, and general administrative responsibilities in an organized office environment. The role will help keep workplace operations organized while assisting with onboarding, records management, and HR-related documentation.

Responsibilities:
• Oversee the presentation and readiness of shared office areas, including the front desk, meeting rooms, and common spaces.
• Manage the flow of incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and tracking.
• Monitor inventory levels for office and breakroom materials and place orders as needed to keep supplies stocked.
• Coordinate calendars for meetings, arrange room bookings, and provide logistical support for office gatherings and events.
• Handle administrative duties such as organizing files, scanning records, entering data, and preparing business documents.
• Support new employee onboarding by coordinating orientation activities and collecting pre-employment paperwork.
• Assist with employee lifecycle administration, including onboarding, offboarding, and maintaining personnel documentation.
• Process background screening, employment verification, and related hiring documents with accuracy and confidentiality.
• Maintain secure and up-to-date employee records while following company policies and documentation standards.
• Prepare HR-related reports, spreadsheets, correspondence, and provide support for employee engagement initiatives and company events.• Experience supporting human resources administration and general office operations in a structured environment.
• Familiarity with onboarding processes, new employee documentation, and employee file maintenance.
• Working knowledge of HRIS platforms and the ability to manage data accurately within internal systems.
• Experience coordinating background checks, employment verifications, or similar pre-employment activities.
• Strong organizational skills with the ability to manage multiple administrative priorities effectively.
• Comfortable handling confidential employee information with discretion and professionalism.
• Proficiency in common office software, including spreadsheets, document preparation, and data entry tools.