Transactions Unit Manager

Job Description and Duties

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Under the general direction of the Branch Chief (Manager II) of the Human Resources Branch (HRB) in the Administrative Services Division, the Supervisor I will efficiently oversee the operations of the Transactions Unit. The Supervisor I is responsible for the technical personnel and payroll support functions related to human resources transactions, the implementation and transition to Tempo Timekeeping System (Tempo), and the California State Payroll System (CSPS). The Supervisor I has oversight of all personnel transactions and functions, ensuring compliance with applicable laws, rules, regulations, and policies.

As an employee of the California Department of Food & Agriculture (CDFA), you are required to perform the “essential functions” of the job, with or without reasonable accommodation. If you are interested in becoming part of a diverse and inclusive workforce where talent, experience, and expertise are valued, then CDFA is the place for you!!

This CDFA work location is near restaurants, coffee shops, and a farmer’s market. We are within walking distance to light rail/public transportation, across the street from beautiful Capitol Park, and two miles from Downtown Commons (DOCO).

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States. The CDFA does not participate in E-Verify for employment authorization purposes.

You will find additional information about the job in the .

Working Conditions

The duties of this position are primarily conducted indoors. Cubicle offices are furnished with modular office equipment including overhead storage, filing drawers, and bins. Staff are assigned a laptop computer with email and various software to conduct the required functions.

This position is located in HRB and is privileged with access to confidential information. The employee acknowledges sensitive and/or confidential information is not to be discussed, copied, or shared with unauthorized personnel outside of HRB.

This position may/may not be eligible for telework. The amount of telework is at the discretion of the CDFA and based on the current telework policy. While the CDFA supports telework where possible, in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises, as determined by the Department.

Special Requirements

A Statement of Qualifications (SOQ) is required and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate SOQ based on the instructions below may be disqualified from this recruitment. Resumes, cover letters, and other documents will not be considered in lieu of the SOQ. The SOQ instructions and questions/prompts are below.

• Restate questions/prompts prior to response

• Include your name and job control number at the top of each page

• Must be single-spaced, no more than two (2) pages, and Arial size 11 font

1. Describe your hands-on experience in each of the following three areas. For each area, provide a specific example of work you personally performed, reviewed, or approved.

1. Personnel transactions and payroll related to appointments, separations, reassignments, transfers, and/or status and pay changes
2. California State Controller’s Office System (Reflections)
3. Staff supervision and training

1. Describe your interpersonal skills in working with internal and external stakeholders to ensure high-quality customer service.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Information:

Employment History on the STD 678 (State Application) must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Resumes or other documents cannot substitute for a completed state application. Applicants who fail to submit a completed STD 678 may be disqualified.

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - A completed Statement of Qualifications (SOQ) must be submitted with your State Application (STD. 678) to be considered. Please see the Special Requirements section for the SOQ details.