Management Assistant

Overview Rutgers School of Health Professions (SHP) is a part of Rutgers Biomedical and Health Sciences (RBHS), an academic health center that integrates education, clinical care, and research. New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers School of Health Professions (SHP) is seeking a Management Assistant to work in the Research and MSST Division of the SHP -Dean’s Office-Administration. Under direction of Sr. Director, Research Administration, the Management Assistant provides high‑level administrative support to the School of Health Professions’ Office of Research and Methodology and Statistics Support Team (MSST). The Management Assistant is responsible for providing administrative support to research faculty and staff, executing assignments requiring data collection, information gathering and analysis, data entry/retrieval, and database maintenance, and coordinating activities and events for assigned projects and programs. Responsibilities Assist in sending out communications for events, meetings, and other communications to SHP Faculty from our Research Office. Process grant‑related expenses (i.e. consultants, supplies, travel) and non‑grant related expenses for Tenure‑Track Research Faculty, including some select Research Faculty. Manage procurement of supplies and equipment, maintain the facilities supply inventory and associated databases, monitor spaces for required maintenance, and distribute supplies as needed. Assist School’s Work‑In‑Progress Seminar Series. Assist Associate Dean for Research with administrative coordination, scheduling, meeting coordination, meeting summaries, and basic document preparation. Qualifications Bachelor’s degree in a related field. Plus one (1) year of relevant administrative experience. Additional related experience may be substituted for the degree on a year‑for‑year basis. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Creative Cloud. Preferred Qualifications Experience in a government agency, university setting, or large business office with responsibility in scheduling, coordinating meetings, preparing agendas, taking minutes, writing reports, collecting data, and presenting data. Excellent oral and written communication skills. Ability to exercise discretion and independent judgment at all times. Physical Demands and Work Environment Standing, sitting, walking, talking, or hearing. No special vision requirements. Must be able to lift or exert force up to 25 pounds. Office environment with moderate noise. Benefits Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Salary Minimum Salary: 56,516.00 Mid‑Range Salary: 67,485.00 Maximum Salary: 79,886.00 Working Hours Standard Hours: 37.5 Position Status Full Time Terms of Appointment Staff - 12 month Union Description HPAE 5094 Position Pension Eligibility ABP Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectionate or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non‑Discrimination Statement at the following web address: #J-18808-Ljbffr