Admin Support III - Physician Assistant Program

Admin Support III - Physician Assistant Program Salary: $39,838.00 - $46,869.00 Annually Job Type: FT Nonexempt Salaried Staff Job Number: FY2706533 Closing: 9/30/2026 11:59 PM Mountain Location: Main Campus - Orem Division: VP Academic Affairs Position Announcement This position offers the opportunity to play a central role insupporting the success of a dynamic academic department at Utah Valley University. As the Admin Support, you will serve as a keyresource for faculty, staff, adjunct instructors, and studentswhile managing a wide range of administrative, financial, andoperational functions. The role provides meaningful variety andresponsibility, including coordinating departmental activities,overseeing budgets and purchasing, supporting human resourcesprocesses, organizing events and meetings, and ensuring the smoothday-to-day operation of the department. In addition to developing expertise in university systems andprocesses, you will have the opportunity to build skills inleadership, project coordination, financial management,communications, and supervision. This position offers acollaborative work environment where strong organizational andproblem-solving abilities are highly valued. By maintainingdepartment communications, supporting academic initiatives, andhelping create a positive and efficient experience for students andemployees, you will make a visible and lasting contribution to thedepartment's success and the university community. Summary of Responsibilities Perform advanced and confidential administrative duties.Maintain up-to-date knowledge of university policies andprocedures. Establish, update, and maintain files, lists, andrecords. Coordinate and facilitate meetings, program functions, andspecial events. Maintain accurate minutes of meetings. Manage thedepartment website and social media accounts. Ensure the front deskis staffed during peak student hours. Comply with university anddepartmental policies and procedures as well as ARC-PAaccreditation standards. Manage department financial activities: budgets, ePAFs, eSAFs,workload reports, requisitions, purchase orders, travel, P-cardpurchases, index tracking, and reconciliation. Monitor andreconcile expenditures. Facilitate repairs by IT and MediaServices. Oversee People and Culture tasks, posting job openings,assisting search committees, scheduling interviews, and onboardingnew employees. Manage part-time employees, supervise timecards, andmaintain accurate payroll records. Train and oversee lower-levelstaff and student employees. Coordinate semester book adoptions with UVU's Bookstore,publishers, and vendors. Coordinate and track faculty and studentprofessional licenses, certifications, immunizations, drug tests,and other documentation. Collaborate with the department chair inpreparing semester class and lab/clinic schedules. Facilitate thesubmission of schedules. Communicate with students regarding classchanges and other schedule-related matters. Coordinate withadjuncts regarding class schedules. Issue parking permits forcampus visitors. Qualifications / Licenses / Certifications Graduation from an accredited institution with an associate'sdegree and two years of experience related to the summary ofduties; OR any combination of education and/or experience totalingfour years. Bachelor's degree in a related field OR an associate degree in a related field + 2 years of relatedwork experience OR 1 year of college coursework in a related field + 3 years ofrelated work experience OR 2 years of college coursework in a related field + 2 yearsof related work experience OR 3 years of college coursework in a related field + 1 year ofrelated work experience OR 4 years of related work experience Knowledge / Skills / Abilities Knowledge Knowledge of best practices in events, marketingcommunications, correspondence, and appropriate matters ofetiquette in various settings. Databases and applications (Microsoft Suite, Banner, TIMS,CourseLeaf, Qualtrics) Skills Office methods, techniques, practices, and procedures. Proficient in using computers and software applications,including Microsoft word processing, Excel spreadsheets, email,Teams, internet, databases, and Power Point presentations. Experienced in budget preparation and financial managementusing Excel. Capable of preparing and interpreting reports, charts, graphs,and tables. Strong interpersonal, problem-solving, and decision-makingskills. Exceptional customer service orientation and phoneetiquette. Skilled in planning and executing events, as well as postingrelevant content to departmental social media accounts. Effective verbal and written communication skills. Abilities Ability to perform a variety of administrative duties withminimal or no supervision. Capable of working independently on multiple tasks,prioritizing, and following projects through to completion. Skilled in dealing with diverse personalities and high-stressenvironments. Able to follow oral and written procedures andinstructions. Anticipates department and student needs. Communicates clearly and concisely in writing and orally. Maintains confidentiality of highly sensitive information. Demonstrates professional demeanor and poise. Ability to build positive working relationships with peoplefrom varied backgrounds, perspectives, and experiences. Plans and anticipates potential changes, actingaccordingly. Enacts strategic changes affecting multiple stakeholders,including high-level university leadership. Coordinates activities and projects with otherdepartments. EEO Statement UVU employment decisions are made on the basis of an applicant'squalifications and ability to perform the job without regard torace, color, religion, national origin, sex, sexual orientation,gender identity, gender expression, age (40 and over), disability,veteran status, pregnancy, childbirth, or pregnancy-relatedconditions, genetic information, or other bases protected byapplicable federal, state, or local law. #J-18808-Ljbffr