HR Coordinator

Job Description

Job Description

Job Title: HR Coordinator
Reports to:  Sr. HR Manager
FLSA Class:  Exempt

Learn more about our company and how we support you: 

The surgical robot that assists a surgeon. The autonomous vehicle that navigates a warehouse floor. The train control system that keeps thousands of commuters on schedule. Somewhere inside that technology is an ADLINK product. 

Ampro ADLINK Technology designs and manufactures embedded computing hardware for industries where failure is not an option. Industrial automation, robotics, autonomous vehicles, healthcare, and intelligent transportation are just some of the markets we serve. Our products sit at the edge of these systems, processing data and providing real-time control where it happens, when it happens, not in a distant cloud. 

Founded in 1995 and headquartered in Taiwan, we operate across the US, UK, Singapore, China, Japan, Korea, and Germany with products deployed in more than 40 countries. Our San Jose office drives our business across the Americas and works closely with technology partners, including Intel, NVIDIA, AMD, Qualcomm, and NXP. 

If you want to work on hardware or software that ships into real-world applications — not prototypes, not demos — and grow alongside a team that has been leading-edge computing for three decades, we want to hear from you. 

Whether you are a seasoned engineer or early in your career, what you build here will end up in the real world. 

How will you make an impact: 

This is a hands-on operational HR role. You will own the day-to-day execution of benefits administration, compliance, onboarding, recruiting coordination, and HR systems work. The right person enjoys getting the details right, takes ownership of recurring deliverables without needing to be chased, and is comfortable working in a small, lean HR team where you do the work yourself rather than delegate it.

This is not a strategy or culture-focused role. About 80 percent of the work is execution and recurring operations. If you are looking for a primarily project-based or advisory role, this is not the right fit.

This position is office based.

What will you do: 

Benefits Administration and Compliance

• Audit monthly benefits invoices against enrollment data, identify discrepancies, and resolve them directly with carriers.
• Process benefits enrollments, changes, and terminations in the HRIS.
• Support annual open enrollment from preparation through reconciliation.
• Administer leave of absence programs including FMLA, CFRA, PDL, and ADA accommodations from intake through return to work.
• Maintain OSHA 300 logs, post the 300A annually, manage incident recordkeeping, and support workplace safety walk-throughs and compliance.
• Complete I-9 audits and maintain compliant employee files.
• Maintain independent contractor files and tracking.

Recruiting Coordination

• Schedule interviews across multiple hiring managers and candidates.
• Conduct reference checks and document results.
• Manage candidate communication and the offer letter process.
• Run phone screens for non-exempt and junior roles as needed.

Onboarding and Employee Lifecycle

• Run new hire orientation and complete the new employee checklist end to end.
• Maintain accurate employee records in Rippling. 
• Prepare and distribute required notices and acknowledgments.

HR Operations and Projects

• Reorganize and maintain the HR shared drive and filing systems.
• Support recurring reports including headcount, HR cost reporting to HQ, expense reports.
• Coordinate and track HR-related training in support of ISO certification requirements, including training records, completion tracking, and audit readiness.
• Document and improve HR processes and checklists.
• Support ad hoc projects as assigned

How will you get here? 

• 3+ years of hands-on HR experience where you personally performed benefits administration, invoice auditing, onboarding, and compliance tasks. 
• Direct experience with Rippling and/or SAP SuccessFactors.
• Working knowledge of federal and California employment law including OSHA recordkeeping and workplace safety compliance, leave administration (FMLA, CFRA, PDL, ADA), I-9 compliance, and benefits administration.
• Demonstrated attention to detail. Ability to manage recurring deadlines without prompting.
• Bachelor's degree or equivalent experience.

• Experience in a small to mid-size company where HR is a team of two to four people.
• ​​​​​​​​​​​​​​​​​​​​​Experience supporting training records and documentation under ISO 9001 or similar quality management certification.​​​​​​​
• Experience supporting finance or payroll processes.

Benefits: 

• Medical, Dental, and Vision Insurance 

• Life, AD&D, Short Term Disability, and Long-Term Disability insurance 

• 401k retirement plan 

• HSA, Health Care FSA and Dependent Care FSA 

• Vacation and Sick Leave 

• Paid holidays 

Physical Demands and Work Environment: 

• While performing the duties of this job, the employee is frequently required to sit; regularly use hands to handle, or feel objects, tools, or controls; talk and hear; and doing things such as analytical work or reports, which requires focus, while utilizing a computer. 

• Must be able to operate general office equipment. 

• Physical stamina to stand, reach, bend, lift, grasp, and kneel. 

• The employee must occasionally lift and/or move up to 30 pounds. 

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

• The noise level in the work environment is usually quiet to moderate. 

AAP/EEO Statement:  Ampro ADLINK Technology does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.  

Base Salary Range: $60,000 - $80,000 USD Individual offers are based on job-related skills, experience, qualifications, work location, and market conditions. This range does not include bonus compensation or benefits, which are outlined during the offer process. 

AI-Assisted Screening Notice: As part of our applicant tracking process, ADLINK uses an AI-powered screening tool called Talent Fit to help evaluate candidate applications. This technology assists our recruiting team in identifying qualified candidates based on the requirements of the role. All hiring decisions are made by ADLINK personnel, and candidates are encouraged to contact our HR team at View email address on ziprecruiter.com if they have questions about the screening process. 

Applicant Privacy Notice:  Ampro ADLINK Technology collects personal information from job applicants as part of the recruiting and hiring process. This includes information you provide directly, such as your name, contact details, work history, and qualifications. We use this information solely to evaluate your application and manage our recruiting process. We do not sell applicant personal information. For questions about how your information is handled, contact us at View email address on ziprecruiter.com.  

California applicants: This notice is provided pursuant to the California Consumer Privacy Act (CCPA). 

Fraud & Scam Alert:  This is an official ADLINK job posting. ADLINK will never request payment, banking information, or personal financial details at any stage of the recruitment process. If you are selected to move forward, you will be contacted directly by a member of the ADLINK Human Resources team through our Applicant Tracking System, JazzHR or using an official @adlinktech.com email address. If you suspect fraudulent activity or have questions about the authenticity of a job posting or communication, please contact us directly at  View email address on ziprecruiter.com.  

Additional information about the role: Please note this job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This range may be modified at any time at our sole discretion and does not include additional bonus compensation and benefits. We may consider other candidates for this position with more experience and would expect the salary range to change accordingly. This range may be modified at any time at our sole discretion. This base salary does not include additional bonus compensation and benefits.  Individual compensation packages are based on factors unique to each candidate, including job-related skills, training, experience, qualifications, work location, and market conditions. 

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