Receptionist

Job Description

Job Description

We are looking for a friendly and organized Receptionist to support daily front desk operations in Massachusetts. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, coordinating administrative tasks, and communicating clearly with visitors and staff. The role requires strong attention to detail, comfort with office technology, and the ability to manage several activities at once in a service-focused setting.

Responsibilities:
• Welcome visitors and provide a welcoming first point of contact for everyone entering the office.
• Manage incoming calls through a multi-line phone system and direct inquiries to the appropriate team members.
• Coordinate appointment scheduling and maintain organized calendars for front desk activities.
• Sort, distribute, and organize incoming mail, deliveries, and lunch orders accurately and efficiently.
• Support daily administrative operations by tracking routine office needs and keeping reception areas orderly.
• Use multiple computer screens and standard office systems to access information and respond to requests promptly.• Previous experience performing front desk or receptionist responsibilities in a detail-oriented environment.
• Ability to handle inbound calls confidently using a multi-line or switchboard phone system.
• Strong verbal and written communication skills with a customer-focused approach.
• Comfortable working with office technology, including navigating multiple monitors at the same time.
• Well-organized with the ability to manage appointments, mail, and other administrative details accurately.
• Dependable, detail-oriented, and able to balance several priorities throughout the day.