Community Engagement (Volunteer) Coordinator

Volunteer Coordinator

At Calvary Christian Academy, a ministry of Calvary Chapel, we are a community of Christian believers who exist to make disciples of Jesus Christ through a biblical school environment that prepares students to glorify God spiritually, academically, and socially. Our vision is to reach our community and change our world. As a Minister and staff member, it is not only what we do, it is also who we are.

Purpose Statement

Our Volunteer Coordinator is a strategic partner with CCA to help recruit and increase volunteer involvement, providing a welcoming, organized, and engaging experience for each person while maintaining clear communication as the liaison and volunteer point-person for each school.

Scope

This position interacts with the student body, parents, church staff, pastors, church body, and school faculty. This person will predominantly work with early education, elementary, middle, and high school staff in an ongoing manner to encourage, guide, and supervise the CCA volunteer process.

Responsibilities

• Oversee volunteer operations across all CCA campuses, organizing and structuring the full volunteer process from onboarding through ongoing engagement
• Coordinate volunteer recruiting efforts in partnership with individual schools and campus leaders
• Manage and utilize key systems, including Ministry Platform, Ministry Safe, and Blackbaud, to support volunteer coordination and maintain accurate records
• Ensure accuracy and integrity of all volunteer data across platforms and databases
• Conduct fingerprinting and background screenings for all parent volunteers, student volunteers, school chaperones, and contractors
• Maintain annual CJIS Certification and ensure compliance with all screening requirements
• Review and verify clearance documentation, including screening results and training completions
• Ensure all volunteers meet required training and certification standards prior to campus participation
• Facilitate the volunteer process and maintain compliance with overall organizational policies and procedures
• Serve as a liaison for Community Engagement events and volunteer needs
• Coordinate sign-ups for school-wide volunteer opportunities (e.g., SignUpGenius)
• Liaison with Parent-2-Parent Council, engaging with the P2P team, partnering in recruiting and/or engaging them in volunteer opportunities.
• Provide regular updates and communication regarding volunteer status and needs to administrators
• Serve as the primary point of contact and resource for volunteers, fostering strong relationships through consistent, personal communication
• Assist with communication, printed material, T-shirts and badges, website updates, managing volunteer database, and all administrative duties as it pertains to the Volunteer Coordinator role.
• Organize and manage materials for new CCA families to introduce volunteer opportunities
• Publish and distribute a weekly volunteer newsletter to communicate opportunities and needs
• Perform additional department-related and administrative duties as assigned

Qualifications/Skills/Gifts

• Strong personal commitment to Jesus Christ
• Commitment to the philosophy and Statement of Faith of Calvary Chapel
• Willing to live a life above reproach that is aligned with our Leadership Covenant
• Able to teach and train.
• Group facilitation skills
• Knowledge and ability to apply God's Word
• A strong desire to serve the Lord and people
• Excellent interpersonal skills with regard to children, parents, and colleagues
• Love for others and a desire to see that they have a right relationship with Jesus Christ
• Gifting in administration, leadership, service, and exhortation
• Commitment to mission
• Proactive orientation
• Adaptability
• Good listening skills – listening with compassion and empathy
• Organized and effective at following schedules; good time management skills
• Critical thinking/problem-solving
• Strong communication skills
• Decision-making and judgment skills
• Planning and organizational skills
• Effective analytical skills
• Proficient computer skills; specifically, Google Drive, Gmail, spreadsheets
• Must be able to lift up to 45 lbs.

Education Requirements

Bachelor's degree preferred

Work Schedule

Full time (40 hours/week); the work schedule may vary depending on events and needs but core hours are during the normal school schedule, Monday thru Friday 7:30 to 4:00.