Executive Operations Coordinator

Company Description:

PRI Productions is North Floridas leading event planning and production company, specializing in creating unique, multi-sensory experiences tailored to each clients vision. With comprehensive in-house capabilities spanning event planning, entertainment, design, production, logistics, and hospitality, PRI Productions delivers seamless execution for events of all sizes. Known for creativity, innovation, and high-touch service, PRI Productions has built a trusted reputation for excellence while serving corporate clients, nonprofits, sports organizations, private events, and community initiatives throughout the region.

Job Description

PRI Productions is looking for a highly organized, polished, and proactive Executive Operations Coordinator to directly support the Vice President of Business Strategy & Logistics across executive coordination, hospitality initiatives, brand development, civic engagement efforts, and special projects.

This is not a traditional administrative role. We are seeking someone who thrives in fast-paced environments, anticipates needs before they arise, and can seamlessly move between executive coordination, marketing support, hospitality-driven experiences, and operational execution.

The ideal candidate is equal parts organized, creative, detail-oriented, hospitality-minded, and willing to jump in wherever needed.

This is a highly hands-on role that touches many aspects of PRI Productions. One day you may be coordinating meetings, proposals, and social media efforts from the office, while another day you could be assisting with warehouse projects, helping prep inventory, or supporting large-scale event setups in the field.

Candidates should be comfortable working in fast-paced event environments and understand that nights and weekends will occasionally be required based on event schedules and operational needs.

This Role Includes

Executive coordination & scheduling

Email management & follow-up communication

Board meeting preparation & organizational support

Social media & brand support

Proposal & presentation preparation

Hospitality & event support

Project coordination & operational follow-through

Inventory organization & operational assistance

Support for hospitality and networking initiatives including Court on Kings

Preferred Backgrounds

Hospitality

Luxury hotels or private clubs

Event production

Restaurants or nightlife

Marketing agencies

Lifestyle brands

Executive support

Preferred Skills

Canva/design experience

Social media management

Proposal or presentation design

Event coordination

Photography/content creation

Hospitality or guest experience background

Who You Are

Highly proactive and resourceful

Polished and professional

Creative yet organized

Hospitality-minded

Calm under pressure

Strong communicator

Adaptable and dependable

Willing to jump in and help wherever needed

Passionate about creating exceptional experiences

Compensation

Hourly position ranging from $20$25 per hour based on experience

Overtime opportunities available based on event schedules and operational needs

Estimated annual compensation of approximately $52,000+ depending on overtime and workload.

To Apply

Please send your resume along with a brief introduction explaining why you believe you would be a strong fit for the role.

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