Business Office Manager

Business Office Manager

The Bungalows at Chesterfield Village is seeking a Business Office Manager to join their team! The Business Office Manager reports directly to Executive Director.

Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as: Payroll & Human Resources Administration and information Monitoring /Process and Systems Financial Systems Close and Management Business Processes –Key Controls Technical / Professional Knowledge of Quality Assurance.

Principle duties and responsibilities include maintaining office services by organizing office operations and procedures; preparing payroll; controlling correspondence; implementation of filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees; following up on work results. Maintains office staff by managing the recruitment, selection, orientation, and training of associates. Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks. Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions. Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications include 1 year related experience, Associate/Bachelor degree preferred. Supply Management, Informing Others, Tracking/Analyzing Budget Expenses, Delegation, Staffing, and Managing Processes, ability to multi task, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, and Reporting Skills.

Physical requirements include standing/walking for 4-6 hours a day, sitting for 4-6 hours a day, driving 30-60 minutes 1-2 times a week. The associate will support/assist up to 150 lbs occasionally and lift/carry up to 70 lbs occasionally, with a height of lift 3-4 feet and distance of carry 30 yards. The associate should be able to bend, squat, kneel, climb, and reach occasionally up to 3 feet.