Assistant Facility Manager

MalaceHR is seeking an experienced Assistant Facilities Manager to support the day-to-day operations of a large, 24/7 FDA-regulated manufacturing facility. This position will work closely with the Facilities Manager to help oversee facility maintenance operations, critical building systems, vendors, contractors, and facility technicians while ensuring compliance with GMP and FDA requirements.

The facility has recently undergone an FDA audit and is experiencing significant operational changes, creating an excellent opportunity for a facilities professional who thrives in a highly regulated manufacturing environment.

Responsibilities

• Partner with the Facilities Manager to oversee daily facility operations and maintenance activities.
• Assist in managing facility technicians, contractors, and service vendors.
• Support operations within GMP-regulated manufacturing environments.
• Coordinate repairs, preventive maintenance activities, and facility inspections.
• Ensure facility systems remain safe, compliant, and operational.
• Monitor and support critical building systems including HVAC and other essential infrastructure.
• Manage vendor relationships, service contracts, and project execution.
• Assist with construction and renovation projects occurring throughout the facility.
• Maintain accurate maintenance documentation, work orders, reports, and compliance records.
• Utilize computerized maintenance management systems (CMMS) and support SAP-based maintenance processes.
• Respond promptly to facility issues and support after-hours situations when necessary.
• Participate in budgeting, resource planning, and operational improvement initiatives.
• Serve as a liaison between facility operations, contractors, and client stakeholders.

Qualifications

• 5+ years of facilities, maintenance, engineering, or property operations experience.
• Experience working within FDA-regulated, GMP, pharmaceutical, biotech, food manufacturing, or similar highly regulated environments.
• Familiarity with critical building systems and infrastructure.
• Experience supervising maintenance personnel, vendors, and contractors.
• Strong understanding of HVAC systems and facility operations.
• Vendor management and construction management experience preferred.
• Experience with VMS (Vendor Management Systems) preferred.
• SAP maintenance system experience is a plus.
• Strong communication, organizational, and problem-solving skills.
• Proficiency with Microsoft Office applications including Word and Excel.
• Ability to work independently and manage multiple priorities.

Preferred Background

• Facilities management experience within manufacturing environments.
• Exposure to FDA audits, compliance programs, and GMP requirements.
• Experience supporting 24/7 operations.