Database Specialist

Job Posting Title:

Database Specialist

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Hiring Department:

Discovery to Impact

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Mission of Discovery to Impact:

Discovery to Impact stands at the heart of transforming academic research into real-world solutions, serving as the pivotal bridge between campus innovators and the industry. Our mission is to harness the power of over 130 campus programs dedicated to entrepreneurship and intellectual property, guiding groundbreaking research from concept to commercial success. Through fostering strategic partnerships with corporations, investors, and entrepreneurs, we ensure that the University's innovations transition from labs and studios into services, solutions, and products that profoundly benefit society. Join us in our quest to change the world, one innovation at a time.

What benefits do I receive with UT?The university offers an impressive benefits package including, but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation (8 hours/month), paid holidays (10+/year), sick time (8 hours/month), and longevity pay

• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details on benefits, please see: and

Purpose

This position will be responsible for the administration, management, and continual improvement of the Minuet database, which serves as the central repository for agreements, finance, intellectual property, and compliance data. The role is essential to ensuring that Minuet remains a user-friendly, accurate, and secure resource that supports operational needs across compliance, finance, agreements, patent prosecution, and reporting. The specialist acts as the primary owner of Minuet, proactively maintains its functionality, interfaces with stakeholders and vendors, and ensures regulatory compliance and optimal data management practices

Responsibilities

• Database Administration & Management: Oversee all aspects of Minuet database operations, including upgrades, fixes, patches, field/view organization, and data integrity. Proactively monitor system performance, troubleshoot issues, and liaise with vendor support (Inteum) as needed. Maintain compliance with institutional and federal regulations.
• Project Management & Stakeholder Liaison: Serve as the internal and external liaison for database-related projects, gathering business requirements, analyzing workflows, developing solutions, managing communications, and tracking progress. Collaborate with cross-functional teams and represent the organization in vendor interactions.
• Reporting & Data Analysis: Design, implement, and manage complex reports and business intelligence tools using Minuet. Analyze data metrics, create custom queries, and provide ad-hoc or dashboard reporting for leadership and end-users. Conduct data audits to ensure accuracy and support compliance activities.
• Training & Support: Develop and deliver training materials and sessions for Minuet users. Provide ongoing technical support, educate users on system workflows and new functionality, and promote broad usage of database features within the organization.
• Compliance, Policy, Documentation: Support compliance activities, including invention reporting and documentation for federal grants and contracts. Maintain awareness of policy changes and ensure timely submission of required reports. Monitor research trends, implement improvements, and develop policies and procedures to enhance the efficiency, integrity, and expansion of Minuet's usage.
• Other Duties: Perform additional responsibilities as assigned by the Assistant Vice President for Technology Transfer.

Required Qualifications

• Bachelor's Degree in Information Technology, Computer Science, or other relevant engineering, science, or business field.
• Minimum 2 years of direct analytical/database management experience in a customer-facing role, preferably in academic or healthcare environments.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint). Experience with enterprise applications and report generation.
• Knowledge of basic principles of intellectual property and licensing.
• Demonstrated project management skills and experience collaborating with cross-functional teams. Ability to work independently and as part of a team in a fast-paced environment.
• Must be a highly self-motivated professional with exceptional ability to identify priorities and complete projects. Capable of simultaneously managing multiple projects with a portfolio at different stages of execution.
• Excellent oral and written communication skills; ability to negotiate and communicate with all levels of staff. Strong attention to detail, ability to multitask, troubleshoot, prioritize work, and manage confidential information.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications (candidates need not have all of these qualifications to apply)

• More than 2 years of direct analytical/database management experience in a customer-facing role, preferably in academic or healthcare environments.
• Certification of formal training in business analysis or project management.
• Prior experience managing IP databases and compliance activities.
• Familiarity with SQL and data query languages.
• Experience designing and implementing business intelligence reports.
• Demonstrated ability to innovate solutions, raise the bar, and contribute to continuous improvement.
• Experience working with external vendors for database solutions (Inteum/Minuet preferred).
• Experience developing and delivering technical training for database users.

Salary Range

$90,000+ depending on qualifications

Required Materials

• Resume/CV
• Cover Letter
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.