Development Coordinator

Job Description

Job Description

This position is critical to the ministry of Sky Ranch and contributes directly to our mission of leading youth and families to know and follow Christ. The Development Coordinator will be responsible for supporting the Development team’s fundraising efforts through various appeals, the Cowboys & Cowboys Gala, and all other fundraising activities and events as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Assist in execution of all fundraising appeals including submitting requests to Marketing, creating and editing contact lists, drafting content for collateral, creating a communication strategy, etc. Responsible for overseeing Silent Auction for the Cowboys & Cowboys Gala including, but not limited to, tracking sponsorship, table, and ticket purchases, updating event website, managing on-site registration and check-in at the Gala, processing registration payments, coordinating registration supplies, collateral, and guest materials, etc.
• Perform other tasks for the Cowboys & Cowboys Gala as needed 
• Continue to build Sky Ranch Alumni Program; develop and maintain relationships with alumni through communications and personalized outreach; updating alumni records; and hosting events 
• Assist in preparing for special meetings including, but not limited to, ordering supplies, setting up catering, preparing gifts, etc. 
• Assist with delivering and picking up materials throughout the year including, but not limited to, picking up donation items, delivering gifts, etc. 
• Prepare and proofread statistical reports, letters, invoices, and correspondence accurately and timely. 
• Exceptional communicator and can develop and deliver multi-mode communications for different audiences
• Strong organizational and multitasking skills 
• Attention to detail and accuracy 
• Problem-solving and adaptability Participate in Development meetings and trainings as required. 
• Answer phones promptly, take accurate messages, and handle calls appropriately. 
• Respond to requests for information timely including answering questions about program services. 
• Be available Saturdays and Sundays during Summer Camp in Van.

OTHER DUTIES AND RESPONSIBILITIES

• Maintain compliance with Sky Ranch’s employee policies and procedures. 
• Maintain compliance with all state and federal laws and regulatory requirements. 
• Perform other duties as required.

FINANCIAL RESPONSIBILITY 

• Donations

QUALIFICATIONS:
EDUCATION 

• Bachelor’s degree preferred.

EXPERIENCE

• Minimum of three years administrative experience.

KNOWLEDGE 

• Knowledge of basic accounting and bookkeeping is preferred. 
• Must have knowledge and evidence of extensive data entry, database development, management, and report writing. 
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Microsoft Publisher and Access. 
• Knowledge of donor management software preferred.

SKILLS AND ABILITIES 

• Excellent interpersonal skills, and relationship building skills. 
• Ability to relate positively, influentially, and sensitively to a broad spectrum of persons in a variety of multi-tiered relationships and settings to include co-workers, peers, and board members. 
• Ability to plan, manage, and report financial information proficiently. 
• Basic reading, writing, and arithmetic skill required. 
• Ability to investigate and analyze information and draw conclusions. 
• Ability to prepare moderately complex reports. 
• Ability to exercise independent thinking and initiative. 
• Excellent professional written communication skills. 
• Ability to speak clearly in face-to-face interactions; to articulate with accuracy on the telephone and through email. 
• Excellent listening skills. 
• Excellent organizational skills: ability to multi-task and manage a variety of tasks in a detail-oriented manner. 
• Encouraging and building mutual trust, respect, and cooperation among team members. 
• Ability to maintain confidentiality. 
• Ability to communicate the vision and values of Sky Ranch to both internal and external customers.

EXTERNAL CONTACTS 

• Donors and camper families

PHYSICAL DEMANDS 

• No or very limited physical effort required.
• Ability to use up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. 
• Ability to grasp, push, pull, carry or otherwise manipulate objects; ability to perform tasks requiring action of muscles or groups of muscles and foot and/or hand-eye coordination. 
• Ability to travel to various geographic locations, including travel by car, and some overnight stays including weekends.

WORK ENVIRONMENT

• Works indoors in normal office environment majority of the time. 
• No or very limited exposure to physical risk. 
• Requires a willingness to work a flexible schedule with occasional evening and weekend work. 
• Ability to travel by car to Sky Ranch in Van, TX for special meetings during the week and to help implement the summer appeal and cultivate donor relationships on weekends. 
• Ability to work overtime, including some weeknights and weekends.

OTHER
Commitment to Christian principles and teachings both professionally and personally. Must be able to fully support Sky Ranch’s Doctrinal Statement. Active membership in a church whose spiritual beliefs are aligned with Sky Ranch’s Doctrinal Statement.

Commitment to Sky Ranch’s Vision, Mission, Values (Who We A.R.E.) and Principles (WOW, Stewardship, and Excellence) demonstrated in daily behavior.

Must demonstrate annually a clear background check and review of child safety practices as required for camp accreditation by the American Camping Association.

Possess personal spiritual discipline that models a proactive approach toward personal, spiritual, and relational health.