Asset Control Manager

Charter One works with schools across the country to provide all-inclusive education management services. At Charter One we pride ourselves on our thorough knowledge of charter school operations, academics, finance, human resources, information technology, marketing, and more. We handle the day-to-day work so that client school boards can focus on governance and policy issues to be sure that the vision and mission of the school are being carried out properly. Charter One is now accepting applications for an Asset Control Manager. The Asset Control Manager is a critical operational role within Charter One's Information Technology Department, serving both the Education Management Organization (EMO) and all affiliated schools. This position is responsible for overseeing the full lifecycle of IT assets — from procurement planning and purchasing through deployment, tracking, maintenance scheduling, and final disposition. The ideal candidate is a highly organized, process‑driven professional with a meticulous eye for detail, an exceptional commitment to accuracy, and the ability to develop, document, and continuously improve structured workflows. Candidates must be willing to undergo a background check. Responsibilities IT Procurement & Purchasing Manage the end-to-end purchasing process for all IT equipment across the EMO and school network, including computers, peripherals, networking equipment, audio/visual technology, and accessories. Collaborate with IT Directors and department heads to assess technology needs and consolidate purchase requests. Source and evaluate vendors, obtain competitive quotes, and make purchasing recommendations that balance cost-effectiveness with quality. Coordinate with the Finance Department to process purchase orders, manage budget allocations, and ensure compliance with procurement policies. Track the status of all open orders from placement through delivery, proactively resolving delays or discrepancies. Maintain complete, organized records of all procurement transactions, including invoices, warranties, and vendor contracts. IT Asset Management & Inventory Control Maintain a comprehensive, accurate, and up-to-date IT asset inventory database for all equipment across every school and the EMO central office. Lead regular physical audits of IT assets at all sites to reconcile inventory records with actual equipment on‑hand. Coordinate equipment deployment, redistribution, and retrieval between school sites to maximize utilization and minimize waste. Track and manage device warranty status, service contracts, and end‑of‑life timelines to ensure timely renewals and replacements. Manage the secure and compliant disposition of decommissioned IT assets, including data destruction and environmentally responsible recycling or surplus processes. Process Development & Documentation Design, document, and maintain standardized procedures for all asset management and procurement processes, ensuring consistency and repeatability across all sites. Develop and enforce intake, check‑out, and return protocols for IT equipment issued to staff and students. Establish and manage ticketing or tracking workflows for equipment repairs, replacements, and warranty claims. Identify process gaps and inefficiencies, proactively proposing improvements to enhance accuracy, accountability, and operational speed. Create and maintain internal training materials and reference guides for school‑level staff and IT technicians involved in asset handling. Reporting & Cross‑functional Collaboration Generate regular reports on asset inventory, procurement spend, equipment utilization, and refresh projections for IT leadership and school administration. Partner closely with the IT support team to align procurement timing with deployment schedules and technology refresh cycles. Serve as the primary IT contact for school operations staff regarding equipment requests, loaner devices, and asset‑related questions. Support annual budgeting processes by providing accurate data on existing asset conditions and projected replacement needs. Required Skills/Abilities Ability to lift up to 50 lbs. Required travel between school sites and district offices. Flexibility to work outside of standard business hours. Excellent organizational skills. Ability to work on multiple tasks at once. Excellent communication skills. Minimum Qualifications Bachelor's degree in Information Technology, Business Administration, Operations Management, or a related field; or equivalent professional experience. Valid AZ IVP Fingerprint Clearance card. Demonstrable track record of maintaining highly accurate records and managing complex inventories across multiple locations. Experience developing or improving operational processes and creating documentation or standard operating procedures (SOPs). Proficiency with asset management software, inventory databases, or IT service management (ITSM) platforms. Strong command of Microsoft Office Suite, particularly Excel; comfort with spreadsheet‑based tracking and reporting. Exceptional organizational skills with the ability to manage multiple concurrent priorities without losing accuracy or attention to detail. Preferred Qualifications Experience in a K‑12 education, charter school, or multi‑site organization environment. Familiarity with IT hardware standards across device categories (Chromebooks, laptops, tablets, networking gear, AV equipment). Experience with IT procurement platforms, vendor management, or e‑rate programs. Certification in IT Asset Management (ITAM), such as IAITAM CHAMP or similar, is a plus. Working knowledge of data security requirements for device decommissioning and disposal. #J-18808-Ljbffr ReNEW Schools