Administrative Coordinator

Administrative Coordinator

Are you a collaborative team player with strong attention to detail and a demonstrated commitment to discretion? Do you possess exceptional executive-level administrative skills, demonstrate high motivation, and exhibit excellent organizational abilities? Are you experienced in working with senior government officials and their teams? Have you previously served as a clerk or liaison for elected or appointed government officials, nonprofit boards, commissions, or committees? If so, we encourage you to consider joining the Prince William County Department of Finance Director's Office.

We are seeking a proactive Administrative Coordinator to support the Office of the Finance Director and serve as the Clerk for both the Board Audit Committee and the Joint Audit Committee. Reporting to the Senior Business Services Analyst and collaborating with the Business Services Specialist, this position will provide high-level administrative and clerical support to the Director of Finance/Chief Financial Officer, two Deputy Directors, and the Treasury Management team. The role requires both team collaboration and independent work to effectively manage daily responsibilities and contribute to the organization's overall objectives.

About This Role:

As the Administrative Coordinator, you will play a vital role within the team, supporting a range of responsibilities including, but not limited to:

• Managing incoming departmental calls and emails by answering, researching, and directing communications appropriately
• Welcoming and assisting internal and external visitors to the office
• Overseeing and coordinating departmental calendars and schedules to ensure efficient operations
• Reserving conference rooms, coordinating logistics, and organizing meetings and events
• Procuring office supplies, managing food orders, maintaining memberships, and reconciling the office procurement card (P-Card)
• Arranging travel, processing reimbursements, and handling invoice payments
• Preparing agendas and meeting materials, as well as distributing them to relevant parties
• Taking minutes, documenting votes, and ensuring the accurate completion of official documents
• Maintaining and updating the internal and external finance-related websites
• Preparing and reviewing basic financial reports to support departmental oversight
• Drafting and editing correspondence, securing necessary signatures, and monitoring deadlines
• Providing backup support as needed, while effectively prioritizing tasks in a dynamic environment

Minimum Requirements:

High School diploma or G.E.D. with 3 years' executive-level administrative support experience.

Work Schedule: This is a 37.5-hour position. Work is generally between 8:00 a.m. and 4:30 p.m. or 8:30 a.m. and 5:00 p.m., Monday–Friday, with possible telework options.

Hiring Salary Range: $29.17 - $40.69 Hourly

We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here for additional information.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.