Capital Project Coordinator

On-Board Services is hiring a Capital Project Coordinator in Marlborough MA

For immediate consideration please send your resume to
Subject Line: Position Title and State you are located
About Us:
On-Board Services Incorporated is an on-site contract service provider for a local manufacturing entity providing full-time positions to our employees. We offer benefits as well as 401k.

Position Details:
Title: Capital Project Coordinator
Position Type: 1-Year contract with additional opportunity contingent upon performance and continued business need
Job Location : Marlborough MA
Shift: 1st
Benefits : 401K Dental insurance Life Insurance Medical Insurance Vision Insurance PTO
Compensation : $30.88/HR/HR

About Us:
On-Board Services Incorporated is an on-site contract service provider for a local manufacturing entity providing full-time positions to our employees. We offer benefits as well as the opportunity to work with a great team!

Join Our Team
Are you highly organized detail-oriented and skilled at keeping projects on track
We are seeking a Capital Projects Coordinator to support a portfolio of capital improvement projects from project initiation through this role you will work closely with Project Team Leads Project Managers Procurement Finance and suppliers to help manage project setup forecasting procurement activities financial tracking and project documentation.
This position is ideal for an individual who enjoys working with data coordinating multiple priorities and supporting projects that improve facilities operations and business performance. The successful candidate will be a self-starter who can anticipate project needs proactively manage competing priorities and operate with minimal day-to-day supervision.

What Youll Do
Project Administration

• Create and maintain project records in project management and financial systems.
• Support project setup activities including project funding and authorization documentation.
• Maintain project forecasts and spend status tracking reports
• Assist project teams with monthly forecasting and budget updates.
• Support project closeout activities and records retention requirements.
• Coordinate and maintain project documentation throughout the project lifecycle.

Financial and Cost Tracking

• Track project expenditures and maintain project forecasting spreadsheets.
• Download compile and distribute project spend reports.
• Update project financial reports using current spending and forecast information.
• Process cost transfers and other project-related financial transactions.
• Monitor project funding approvals and expenditures.
• Ensure project financial data remains accurate current and properly documented.

Procurement and Supplier Support

• Create and track purchase requisitions.
• Coordinate Service Entry Sheets (SES) and Goods Receipts (GR).
• Support invoice processing and supplier payment inquiries.
• Work with Procurement and Finance teams to resolve purchasing issues.
• Follow up with buyers regarding purchase orders and requisition status.
• Monitor approval workflows and help expedite required approvals when needed.

Systems and Reporting

• Maintain project information in SAP EcoSys SharePoint and other project management systems.
• Create and maintain project SharePoint sites and project folders.
• Generate project reports and provide administrative support to project teams.
• Ensure data accuracy across project controls procurement and financial systems.

Equipment Project Coordination

• Independently coordinate equipment-only capital projects from purchase through closeout.
• Track schedules budgets procurement activities and project documentation.
• Communicate project status and provide support to stakeholders throughout execution.
• Identify project issues risks and required follow-up actions and proactively drive resolution.

Qualifications

• High School Diploma or equivalent.
• 2 years of experience in project coordination project administration procurement finance construction administration facilities management or a related field.
• Proficiency in Microsoft Excel Outlook Word and SharePoint.
• Strong attention to detail and commitment to data accuracy.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to effectively prioritize competing assignments adjust to changing business needs and successfully manage multiple projects and deadlines simultaneously.
• Demonstrated ability to transition quickly between tasks while maintaining accuracy organization and attention to detail.
• Ability to work independently manage workload with minimal supervision and take ownership of assigned responsibilities.
• Proactive and forward-thinking mindset with the ability to anticipate project needs identify potential issues and take action before they impact project execution.
• Strong problem-solving and follow-up skills with the ability to drive tasks to completion.
• Ability to build effective working relationships across Project Management Procurement Finance Operations and supplier organizations.

Preferred

• Associates degree in Business Finance Project Management Construction Management Engineering Technology or related field.
• Experience with SAP and EcoSys
• Experience supporting capital construction manufacturing engineering or facilities projects.
• Experience with budgeting forecasting procurement invoice processing or project financial reporting.

Apply Today!

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today On-Board is a thriving privately held family of companies with services including: Consulting Professional Engineering Industrial Maintenance and Facility Management Contracted Manufacturing and Production Services as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor NJ along with Regional Offices in New Castle DE and Wake Forest NC. On-Boards Mission is to provide Flexible Service by applying the talents of our people work processes and technology to meet our clients expectations in a Safe Responsible and Dependable manner.

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race religion sex national origin age disability or genetics.

JD# 26-01584

Required Experience:

IC