Administrative Assistant

Join Our Team

Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice.

Eastern University is a nationally-recognized Christian university enrolling approximately 9,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university's main campus is located in St. Davids, PA, with many programs also offered online. Eastern's core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.

Position Description

The Part-Time Administrative Assistant for the Center for Career Development (CCD) provides essential front-facing customer service, administrative support, and event logistics for the CCD team. Reporting directly to the Executive Director, this role ensures smooth daily office operations and assists in executing campus career events. The ideal candidate is highly organized, tech-savvy, and dedicated to fostering a welcoming environment that supports student success.

Position Responsibilities

Administrative & Front Desk Operations

• First Point of Contact: Manage the CCD front desk, phone lines, and general email inbox; greet and assist students, employers, faculty, and university guests with a warm, inclusive demeanor.
• Platform Management: Assist in maintaining Handshake (the university's online career and scheduling portal), ensuring employer approvals and job postings are processed accurately.
• Office & Financial Administration: Maintain digital office records, databases, and spreadsheets; track and process invoices, expense reimbursements, and supply inventories.

Event Coordination & Support

• Logistics & Setup: Assist with the physical and digital logistics for career fairs, employer information sessions, workshops, and networking events (e.g., reserving venues, coordinating catering, and setting up AV equipment).
• Communication: Serve as a point of contact for event attendees; track registrations and send out timely confirmation emails and event reminders.
• Data Collection: Help gather post-event surveys and attendance data to measure event success.

Marketing & Digital Outreach

• Content Promotion: Coordinate with staff to post promotional content on social media, student newsletters, and the campus digital calendar to drive student engagement.
• Website Updates: Perform routine updates to the Career Center's website to ensure event schedules and resources are accurate.

Community & Mission Alignments

• Support broader Student Development initiatives during peak operational times as schedule permits.
• Embody university values of care, compassion, justice, integrity, and respect in all interactions with the campus community.

Qualifications

Education & Experience

• Associate degree required (Bachelor's degree preferred), or an equivalent combination of education and experience in administrative support, customer service, or event planning.
• 12 years of experience in an office administrative role, preferably within a higher education or student-facing environment.

Core Competencies

• Tech Literacy: Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace. Experience with, or willingness to learn, Handshake and basic web content management tools.
• Organization & Detail: Excellent time-management skills with the ability to handle front-desk interruptions while maintaining accuracy in data entry.
• Communication: Strong written and verbal communication skills; ability to communicate professionally with external corporate employers and students alike.
• Design & Media (Preferred): Familiarity with Canva or basic graphic design tools for creating social media posts and flyers is a plus.
• Discretion: Demonstrated ability to manage confidential student and institutional data with high integrity.

About Eastern University

Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision of the university . The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.

Background Checks

Standard University employees are required to complete the background clearance process. Employment is contingent upon the successful results of an employment background screening. The employment background screening may include but is not limited to your consumer credit history (for positions that work with the university finances or alumni funds only), verification of education and professional credentials, criminal history, driving history, residency, immigration status, performance, references, and other qualities pertinent to your qualifications for the following position.

Youth Clearances are required for positions with direct contact with children and essential personnel positions. Employees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances:

1) Affidavit;

2) FBI Criminal Record Check;

3) Pennsylvania Department of Human Services Child Abuse History Clearance and;

4) Pennsylvania State Police Criminal Record Check.

In accordance with state laws, Act 73 of 2007, Act 153 of 2014, Act 168 (relating to the Child Protective Services Law), school employees of Eastern University who will have "direct contact with children" must complete the background check process prior to employment. Results must be submitted within ten days of receipt.

Description Disclaimer

This description is intended to describe the general level and nature of work performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of the person/people so assigned.

For all positions: Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Statement of Non-Discrimination

Eastern University is committed to the principles of equal opportunity as defined under federal and state law, and does not discriminate unlawfully on the basis of race, gender, sexual orientation, color, creed, disability, national/ethnic origin, age, disabled veteran/Vietnam-era, Genetic Information and Nondiscrimination Act (GINA), or veteran status in its admission policy, program, or activities, educational policies, scholarship and loan programs, athletic and other University-administered programs, or employment practices and programs.