Payroll Specialist

Here at Mid-City Electric, you're not just joining a company, you're joining a community that takes pride in building something bigger together. Collaboration, respect, and ownership are at the heart of everything we do (and yes, we mean that literally, we're 100% employee-owned!).

Our people-first culture has earned us recognition as a five-time Top Workplace, but what really sets us apart is how much we invest in our team's growth, well-being, and success. From day one, you'll share in our ownership through our Employee Stock Ownership Plan and enjoy benefits that make life easier and brighter-like 100% paid medical, dental, and vision coverage for you and your family, a low-deductible PPO plan, automatic 401(k) contributions, generous PTO (including your birthday off!), and even an on-site fitness center to help you recharge. The modern, welcoming office here reflects the energy and innovation of the people inside it.

If you're ready to join a team where your work matters, your ideas are valued, and your career can truly grow, we want to hear from you.

Payroll Specialist

The Payroll Specialist will work directly alongside the Payroll Manager and help support payroll operations for the company along with dedicated ownership of compliance, reconciliation, and administrative responsibilities. This role will play a critical role in ensuring payroll accuracy, regulatory compliance, and exceptional service to employees across the organization, including a large union workforce.

What You Will Be Doing:

• Assist with payroll & union related audits (including preparing supporting documentation & compiling responses)
• Perform basic accounting duties & monthly general ledger reconciliations for payroll-related accounts; maintain appropriate & complete work papers to support overall financial closing process
• Serve as primary full-cycle payroll backup as needed
• Assist with preparation of responses to payroll-related correspondence from regulatory agencies requiring detailed and timely responses (union, IRS, DOL, etc.)
• Assist with other recurring & scheduled regulatory payments, including garnishments, child support, and 401k
• Perform recurring & periodic internal audits to ensure accurate & complete employee setup, status, and add-on/burden management
• Process employee reimbursements timely & accurately to support overall payroll cycle
• Develop & maintain working relationship with HR department to assist & support with cross-functional tasks, as needed
• Assist with weekly, monthly, quarterly, and annual regulatory payroll compliance filings, including, but not limited to state & local, school district, 941s, and W2s
• Develop & maintain working relationship with Compliance department to assist & support with cross-functional tasks, as needed
• Assist with researching & maintaining current knowledge on market trends related to travel incentives, such as GSA per diem, vehicle allowances, etc.
• Perform new hire setup procedures, ensuring accuracy and timeliness of data capture to support adjacent company functions
• Assist with new business & tax-related account setups to comply with state & local regulatory requirements outside of Ohio
• Provide support to on-site project teams for time entry in Procore, as needed

Key Experience to Hit the Ground Running:

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.
• 2+ years of payroll, accounting, bookkeeping, or related administrative experience.
• Experience working with payroll software, HRIS systems, and Microsoft Office, particularly Excel.
• Strong understanding of payroll processes, confidentiality requirements, and data accuracy standards.
• Ability to manage multiple priorities and deadlines while maintaining a high degree of accuracy.

What Would Really Make You Shine:

• Experience processing payroll for large employee populations.
• Knowledge of union payroll administration and reporting requirements.
• Experience with multi-state payroll processing and payroll tax compliance.
• Construction, skilled trades, or project-based industry experience.
• Ability to communicate in a professional manner with both internal & external partners
• Commitment to the company's core values of Exceptional Work Ethic, Always Doing the Right Thing, Customer Service Driven, and Treating Our People Like Family.

What Would Earn You Continued Career Growth & Development:

• Becoming fully proficient as a backup for all payroll processing functions.
• Consistently maintaining payroll accuracy and compliance.
• Successfully supporting payroll and union audits.
• Completing payroll-related reconciliations accurately and on schedule.
• Identifying opportunities to improve payroll processes, controls, and documentation.
• Building strong partnerships with HR, Compliance, Finance, and Operations teams.
• Helping create a scalable payroll function that supports future organizational growth and expansion.

This role will be full time, on-site at our offices in Westerville, OH.

Why Join Mid-City Electric?
At Mid-City Electric, we believe in taking care of our people. As a five-time Top Workplace, we provide a collaborative and supportive environment where your contributions make a difference.

• Compensation for the Payroll Specialist role ranges from $27.41 to $33.66 per hour depending on experience
• Annual bonus potential
• 100% paid medical, dental, and vision premiums for employees and their dependent family members
• Medical is a traditional PPO plan with a low deductible of $300
• $45,000 of free life insurance for all employees with the opportunity to purchase more coverage at low group rates
• We are 100% employee-owned! As an Employee Stock Ownership Program (ESOP), you will receive company stock annually
• Short and long-term disability plans
• Flex spending accounts for medical and dependent care
• Accident and critical illness plans available
• 15 days of PTO in the first year
• Education reimbursement
• 9 paid holidays (including your birthday!)
• Automatic 401(k) contributions of 3% of salary, regardless of individual contribution, plus the opportunity for profit-sharing contributions
• On-site fitness center and training
• Employee Assistance Program
• Referral bonuses
• Financial and health wellness programming
• Fantastic office with great amenities conveniently located in Westerville

Not sure you check every box? Apply anyway. We know the best candidates don't always match every qualification on paper. If you're excited about this opportunity and can see yourself thriving in Mid-City's people-first culture, we encourage you to apply. We're looking for individuals who share our values and want to grow alongside a team that treats its people like family.