Medical Records Assistant

Salary: $31,200.00 Annually
Location : Kutztown, PA
Job Type: Full Time
Job Number: E2026-0061
Division: Student Affairs
Department: Health & Wellness Center
Opening Date: 06/04/2026
Closing Date: 7/12/2026 11:59 PM Eastern
Bargaining Unit: AFSCME
Classification: 39000


Job Summary
The Medical Records Assistant is responsible for ensuring and maintaining the efficient operation of a fast-paced health center and providing support to all team members.

Performs general administrative duties of the medical office, including but not limited to answering phones, responding to emails, scheduling appointments, disseminating schedules and changes thereto, greeting students and visitors, preparing necessary forms before student appointments, and opening/closing the department. Provides outstanding customer service to our students, staff, families, external entities, and outside vendors.

Compensation Package: $31,200 (9-month), plus comprehensive benefits, including:

• Schedule - Monday - Friday 37.5 hours per week, some evening hours, no weekends or holidays
• Paid Time Off - Generous vacation & sick leave banks, and the University is closed the last week of December for winter break.
• Medical insurance - Low bi-weekly premium for medical, dental and vision benefits, with coverage starting on the first day of employment for employee and all dependents.
• Group life insurance - Equal to annual salary (up to $40,000) at no cost to the employee. Additional coverage is available for purchase at low rates.
• Long Term Disability Insurance - Available for purchase at low rates with either a 90 or 180-day waiting period.
• Retirement plan

• Bachelor's Degree tuition waiver - For employee, spouse, and dependents.

Minimum Qualifications

• Minimum three years of experience in a fast-paced office setting or facility.
• Completed an associate's degree or post-secondary certification in a human services or business-related field.
• Working knowledge of Office 365 and the ability to learn new software programs.
• Exemplary written communication demonstrated in the cover letter.

Preferred Qualifications

• Three to five years as a patient-facing medical secretary in a fast-paced department of a hospital, primary care office, or ambulatory care setting.
• One to three years of experience in a mental health practice or facility.
• Associate's degree in Medical Records or Medical Assisting.
• Experience working with individuals between the ages of 17-24.

Supplemental Information
Applications & resumes will be accepted until the position is filled, however; to ensure full consideration, application materials should be received no later than the end of day on July 12, 2026.
The starting salary for this position is $31,830.00, based on the AFSCME Collective Bargaining Agreement. This position is for 9 months each year.
This position may be eligible for a flexible hybrid work arrangement, permitting a combination of on-site and remote work, subject to applicable organizational policies, operational requirements, and supervisory approval.
All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.
A successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.
The University is very interested in hiring employees who have had extensive experience with diverse populations.
Non-Discrimination Statement

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the Office of Social Equity, Old Main A-Wing, Room 02, by phone at View phone number on click.appcast.io or by e-mail at View email address on click.appcast.io. Pursuant to Title IX of the Education Amendments of 1972, Kutztown University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, including admissions and employment. Any inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis, the University's Title IX Coordinator, located in Old Main A-Wing, Room 01, by phone at View phone number on click.appcast.io or by email at View email address on click.appcast.io, or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at View phone number on click.appcast.io (TDD: View phone number on click.appcast.io), by fax at View phone number on click.appcast.io, or by e-mail at View email address on click.appcast.io. Kutztown University's Sexual Misconduct, Anti-Discrimination, and Anti-Harassment policies can be found in The Key student handbook or online at
Notice of availability of the Annual Security Report and Annual Fire Safety Report

The Annual Security Report and the Annual Fire Safety Report, containing policy statements, crime and fire statistics for Kutztown University, is You may also request a physical copy by emailing the KU Clery Compliance Coordinator at
To be eligible for medical and supplemental coverage under this plan, you must be a permanent full-time employee or a permanent part-time employee who works at least 50% of full-time hours.

The link for benefits for AFSCME is:

• PEBTF Medical/Prescription Drug PPO health plan offered to employees, which includes prescription drug and hearing coverage.

• Get Healthy Wellness Program Voluntary program designed to provide employees with tools and resources to assist in improving and maintaining good health. Participants are rewarded with reduced health care premiums.
• Dental and Vision Coverage Offered at no additional cost to employees.
• State Employee Assistance Program (SEAP) A confidential program which provides a wide range of no-cost services to address a broad range of problems, including counseling, legal, and financial services.
• Group Life Insurance Employer paid term life provided for permanent employees based on onetime salary up to a maximum of $50,000.
• Voluntary Long-Term Disability Insurance (LTD) Income protection equal to 60% of gross annual base salary to a maximum of $5,000 monthly benefit with an option for a 90-day or 180-day benefit elimination period.
• Voluntary Group Life and Personal Accident Insurance (VGLIP/AD&D) Additional life insurance coverage and personal accident insurance to help protect against losses due to accidents or death. Maximum employee coverage is five times the annual salary up to $500,000.
• Group Retirement Plans Employees can choose one of the mandatory retirement plan options - a 401(a), with a 5% employee contribution and a 9.29% employer contribution or the State Employees' Retirement Plan (SERS) pension/investment plan with various enrollment options.
• Voluntary Retirement Plans All employees are eligible to participate in our 403(b) Tax Sheltered Annuity and/ or 457 Deferred Compensation Plan.
• Flexible Spending Accounts Income withheld before taxes for eventual reimbursement of certain medical and dependent care expenses.
• Tuition Waiver benefits vary by employee group.

01


Do you have a minimum three years of experience in a fast-paced office setting or facility?

• Yes
• No

02


Have you completed an associate's degree or post-secondary certification in a human services or business-related field?

• Yes
• No

03


Are you proficient with the Microsoft Suite and other common platforms?

• Yes
• No

Required Question