Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support daily financial operations for a Long-term Contract position based in Santa Barbara, California. This role is ideal for someone who is detail-oriented, organized, and confident managing payables, reconciliations, deposits, and account research in a fast-paced environment. The position will work closely with property teams and internal stakeholders to maintain accurate records, resolve discrepancies, and keep accounting processes running smoothly.

Responsibilities:
• Prepare and distribute daily cash activity documentation while monitoring bank reporting for deposit accuracy and researching exceptions.
• Investigate account discrepancies, communicate issues to property teams, and provide support for property-level accounting questions.
• Process payment adjustments such as credit card refunds, voids, and urgent check requests in a timely and accurate manner.
• Review accounts payable batches against supporting invoices, route items for operational approval, and post approved transactions.
• Assemble check runs for printing, coordinate outgoing payments, and record recurring utility-related journal entries.
• Examine utility tracking reports, tax records, insurance impounds, and related schedules to identify and resolve inconsistencies.
• Prepare bank deposits, complete monthly bank reconciliations, and review petty cash activity for completeness and compliance.
• Support month-end close activities for properties, including pre-close review, vendor setup approval in Yardi, and year-end vendor total entry for 1099 preparation.
• Carry out additional accounting assignments and special projects as business needs require.• Experience working in accounting operations with hands-on exposure to accounts payable, accounts receivable, reconciliations, and billing activities.
• Proficiency with accounting software, ERP platforms, and financial systems used to manage transactional and reporting processes.
• Working knowledge of tools such as ADP, Ceridian, Concur, or comparable business finance applications.
• Ability to review invoices, bank activity, and supporting documentation with a high level of accuracy and attention to detail.
• Strong problem-solving skills with the ability to investigate discrepancies and follow issues through to resolution.
• Comfortable managing multiple priorities, meeting deadlines, and handling sensitive financial information professionally.
• Familiarity with auditing practices, vendor maintenance, and year-end reporting support is preferred.