Legal Assistant

Summary

This position is located with the Bureau of Indian Affairs, Southern Plains Region in Anadarko, Oklahoma; El Reno, Oklahoma; Horton, Kansas; Pawnee, Oklahoma; Shawnee, Oklahoma to perform land titles and records functions and duties necessary in recording, imaging, extracting, scanning and data entry.

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Duties

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As Legal Assistant, GS-0986, your typical work assignments may include, but not limited to:

• Review legal instruments including probate orders, probate modifications, rights of way, and mortgages encoded into the automated system.
• Furnish information involving status of land and ownership of allotments.
• Scan transactions into the Imaging database.
• Maintain the trust database system to encode data.
• Review complex and non-complex documents relative to multiple ownership records.
• Give facts or information in land ownership over a variety of related data.
• Review assigned probates to ensure accuracy of individual identification numbers.
• Identify information on documents such as metes and bounds, land plats, rights-of-way, lease forms, heirship terms, and title status reports.

Requirements

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Conditions of employment

• U.S. Citizenship Required
• As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period OR 2-year trial period during which your fitness and whether your continued employment advances the public interest will be evaluated
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Selectee is required to operate a government motor vehicle, must possess a valid driver's license, and have a safe driving record within the 3 year period immediately preceding submittal of GSA Form 3607.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, Legal Assistance Series, 0986).

Qualification for GS-05: 1 year of specialized experience that equipped me with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-04 grade level in the Federal service. Examples of specialized experience include reviewing a wide range of real estate and probate legal instruments to confirm conformity with existing legal title records; assisting with recording legal documents and maintaining land title maintenance system; scan documents into automated system; answers inquiries related to probate data and legal documents for recording OR I have successfully completed 4 years of progressively higher-level education leading to a bachelor's degree in an accredited business or technical school, college or university above high school in any field for which high school graduation or equivalent is a prerequisite.

Qualification for GS-06: I have 1 year of specialized experience at the GS-05 grade level in the Federal service. Examples of specialized experience include reviewing land title documents for accuracy and conformance to procedures and regulations prior to final recordation of property; record, image, research and data entry of the land titles and records; gather and analyze title data on land ownership and title chains; read maps and legal descriptions; answer inquiries related to probate data and legal documents for recording.

Qualification for GS-07: I have 1 year of specialized experience at the GS-06 grade level in the Federal service. Examples of specialized experience include reviewing land title documents for accuracy and conformance to procedures and regulations prior to final recordation of property and maintains land title maintenance system; receives, examines and reviews legal documents including rights-of-ways, lease formats, land records and title status reports; record, image, extract, scan and data entry of the land titles and records; reviews complex and non-complex documents relative to multiple ownership records; answers inquiries related to probate data and legal documents for recording.

All qualification requirements must be met by the closing date of this announcement.

Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

All new hires earn the beginning salary of their pay grade (Step 1). See 2026 Salary Tables and select the pay chart for Anadarko, Oklahoma; El Reno, Oklahoma; Horton, Kansas; Pawnee, Oklahoma; Shawnee, Oklahoma. If no specific chart is listed for this geographic location, see the "rest of U.S." chart.

The full performance level of this position is GS-7. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed.

The probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your [probationary period -OR- trial period] your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

This is a Bargaining Unit position, for more information see USA Jobs What are bargaining units?

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.