Payroll Specialist

Payroll Specialist

The Payroll Specialist supports the end-to-end processing of weekly, in-house payroll for approximately 2,000+ employees. This role will serve as the primary backup to the Senior Payroll Specialist, providing critical support in all payroll operations. A strong focus will be placed on union payroll reporting and compliance, requiring in-depth knowledge of collective bargaining agreements, union deductions, and benefit remittances.

Customer service, both internal and external, strong analytical skills, exceptional attention to detail, the ability to thrive in a fast-paced, deadline-driven environment, and adherence to company policies and controls are the primary responsibilities of this position.

Job Responsibilities

Daily

• Process Manual Checks and Separations as needed
• Respond to inquiries via phone and email, exuding superior customer service to internal and external customers
• Enter changes, such as direct deposit, tax, rate, etc.
• Review and approve Travel and Expense reports
• Serve as primary backup for the Senior Payroll Specialist, supporting all payroll functions and taking full ownership in their absence

Weekly

• Process weekly payroll for approximately 2,000+ employees as needed
• Print and mail pay vouchers to employees
• Process garnishments & issue payment to vendors
• Manage employees working in multiple states
• Process weekly Union 401K ACH Draft
• Maintain and update payroll system records, including wage adjustments, new hires, terminations, and status changes

Monthly

• Manage and prepare accurate and timely monthly union payroll reports in compliance with multiple collective bargaining agreements
• Reconcile union dues, benefit contributions, and other deductions; ensure timely remittance and resolve discrepancies with union representatives as needed

Annual and Other Responsibilities

• Ensure payroll is processed in accordance with federal, state, and local laws, as well as company policies and union contracts
• Assist with improving payroll processes and procedures
• Serve on special committees from time to time as a contributing team member
• Any other duties, both within payroll and outside of payroll, as deemed necessary by management
• Assist in providing back-up for audits or other inquiries

Basic Qualifications

Education and Experience

• At least 3+ years of payroll experience processing full cycle, and in-house payrolls with at least 500 employees
• Must have basic PC experience in Windows environments, working knowledge of Word processing, spreadsheets, e-mail, Web-enabled applications, and database software

Knowledge, Skills, and Abilities

• Able to work with a diverse group of people
• Must be proficient in Microsoft Office and 10-key data entry
• Exceptional accuracy and attention to detail skills
• Strong customer orientation
• Capable of problem analysis and resolution
• Excellent interpersonal and communication skills
• Ability to use time productively, maximize efficiency, and meet work goals with little supervision
• Must possess and maintain an exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self and others
• Must be a self-starter, with the ability to work well as part of a team and independently

Preferred Requirements

• At least 1 year of union payroll experience
• Payroll experience in the construction industry with union employees and multiple CBAs
• Having a Fundamental Payroll Certification (FPC) is a plus
• 1 year of Microsoft Dynamics experience

Working Conditions and Physical Efforts

Work is normally performed in a typical interior/office environment. No or very limited exposure to physical risk. No or very limited physical effort required.

McKenney's is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney's is a smoke-free and drug-free workplace.