Trucking Administrator

Administrative Support For Trucking Dispatch

This position provides administrative support to the trucking dispatch department and serves as a primary administrative contact for owner-operator truckers. The role coordinates the documentation, compliance, contract, certified payroll, and payment-related processes required to establish and maintain successful partnerships with Granite.

Essential Job Accountabilities

• Provide day-to-day administrative support to the trucking dispatch department to promote accurate, efficient, and timely operations.
• Coordinate owner-operator onboarding and maintain required partnership documentation, including agreements, insurance certificates, tax forms, equipment information, compliance records, and payment setup materials.
• Communicate with owner-operators to obtain missing or updated documentation, answer administrative questions, and support continued compliance with Granite requirements.
• Review submitted documentation for completeness and accuracy, route materials for approval, and maintain organized electronic and paper records.
• Support contract administration by tracking agreements, renewals, expiration dates, amendments, and related documentation.
• Assist with certified payroll documentation and reporting, as applicable, to support contractual and regulatory requirements.
• Coordinate with dispatch, field operations, accounting, payroll, and other internal teams to resolve documentation, invoicing, and payment issues.
• Review owner-operator invoices, tickets, rates, and supporting records for completeness and assist with timely payment processing and reconciliation.
• Maintain Excel spreadsheets, logs, and reports used to track owner-operator status, compliance, contracts, invoices, and payments.
• Provide accurate and timely updates to department leadership regarding outstanding documentation, payment concerns, compliance issues, and other administrative needs.
• Assist with audits and record requests to help ensure established internal controls and company procedures are followed.
• Perform other administrative duties and special projects in support of trucking dispatch operations as assigned.

Education

• High School diploma or equivalent required

Work Experience

• 13 years of administrative, office, dispatch support, accounting, or related experience required.
• Experience supporting trucking, transportation, construction, or owner-operator operations preferred.
• Experience with certified payroll and contract administration preferred.
• Experience reviewing invoices, payment documentation, or compliance records preferred.

Knowledge, skills, and abilities

• Proficiency in Microsoft Excel, including organizing and maintaining spreadsheets, sorting and filtering data, and using common formulas.
• Proficiency in Microsoft Word, Outlook, and other standard office applications.
• Working knowledge of administrative processes related to contracts, invoicing, payments, recordkeeping, and document control.
• Knowledge of certified payroll requirements and reporting practices preferred.
• Ability to review detailed documents for completeness, accuracy, and compliance with established requirements.
• Strong written and verbal communication skills, with the ability to work professionally with owner-operators and internal partners.
• Ability to work independently, manage competing priorities, and respond with an appropriate sense of urgency.
• Detail-oriented with strong organizational, follow-up, and problem-solving skills.
• Ability to handle confidential information and demonstrate ethical and professional business practices.
• Ability to learn and use company systems; experience with JD Edwards World/One World or similar enterprise systems preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Ability to abide by Granite's Code of Conduct on a daily basis.
• Team player.

Our Benefits at a Glance:

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range:

$50,498.00 - $75,748.00

Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.