Substitute Clerical Assistant

Clerical Assistant

Under the direction of an assigned manager, performs a variety of responsible clerical duties involving data entry, filing and maintaining records or reports in support of a district function or manager. The job of Clerical Assistant is done for the purpose/s of providing requested clerical support for office communicating information regarding various activities and/or responding to requests; and providing for timely and accurate distribution of materials.

Substitute Clerical Assistant Responsibilities: The job of a substitute clerical assistant is not limited to:

• Use and maintain office machines.
• Directs phone calls to the appropriate departments.
• Responds to public, parent and student inquiries for the purpose of providing information.
• Keep a variety of student records and generate reports.
• Supports all site departments and principal; composes correspondence for agendas, bulletins, etc.
• Processes daily mail for all departments, absence requests, timecards, payroll related documents.
• Works closely with DO with the purpose of securing teacher coverage/substitutes.

Minimum Qualifications:

• Knowledge of rules and regulations related to assigned functions, basic record keeping and standard office procedures.
• Skills to operate standard office equipment and basic computer programs. Use of written communication, spelling, grammar, and punctuation.
• Ability to sit for prolonged periods of time, work independently, understand and carry out oral and written instructions.

Employment Standards:

• High School Diploma
• Prior job related experience (3-5 years preferred)