Administrative Assistant - Employee Benefits

In Office - Chandler, Arizona

Be the trusted administrative guru at a growing insurance agency! The Mahoney Group, founded in 1915, is a premier insurance agency of approximately 250 employees headquartered in Chandler, Arizona. We're searching for detailed-oriented Administrative Assistant to provide support and ensure efficient operations in the Emplyee Benefits area. This role is responsible for a variety of tasks including scheduling, data entry, document preparation, record keeping, and internal coordination. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

What You'll Do

• Manages calendars, schedule meetings, and coordinates logistics for appointments and events.
• Drafts, formats, and proofreads routine correspondence, reports, and presentations.
• Maintains and organizes physical and digital filing systems.
• Responds to internal and external inquiries by phone, email, or in-person.
• Supports procurement of office supplies and manage inventory levels.
• Prepares expense reports, track budgets, and assists with basic financial tasks as needed.
• Provides general support to team members, including meeting preparation and document management.
• Maintains confidentiality of sensitive information and adhere to organizational policies.
• Attends and participates in internal meetings and completes required training.
• Performs additional duties as assigned or required.
• The above statements cover what are generally believed to be the essential functions of the job in accordance with the Americans with Disabilities Act (ADA). Specific circumstances may allow or require some people assigned to the job to perform a different combination of duties.

What We're Looking For

• High School Diploma or equivalent, required.
• 1-3 years of administrative experience in a professional office environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Zoom.
• Solid verbal and written communication skills.
• Ability to work, collaborate, and communicate with individuals at varying levels across the organization.
• Effective time management skills.
• Responsive and self-motivated team player.
• Ability to work independently and in a fast-paced environment.
• Excellent organizational skills with high attention to detail.

Why You'll Love It

• Collaborative, P.E.O.P.L.E. First, values-based culture.

• Market-competitive compensation with a pathway for advancement.

• Opportunity to continuously learn and significantly advance your professional knowledge.

• Comprehensive total rewards package, including medical, dental, vision, health/flexible spending accounts, wellness, life, disability, paid holidays, Paid Time Off (PTO), Employee Stock Ownership Plan (ESOP), 401(k) Plan with company match, and a wide variety of voluntary benefits.

• The chance to directly impact people's lives, our culture, and the continued success of the agency.

The Fine Print

• This job reports to the EVP, Employee Benefits.
• In accordance with the Fair Labor Standards Act (FLSA), this job is Non-Exempt and eligible for overtime compensation.
• The Mahoney Group is an Equal Opportunity Employer. We are committed to creating an inclusive, P.E.O.P.L.E. First culture where everyone feels challenged, appreciated, respected, and engaged. The Mahoney Group prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.
• We value the strong relationships we have with our preferred, third-party recruiting agencies. Therefore, we do not accept unsolicited resumes from agencies without a signed agreement on file.
• The hiring rate range for this job will be determined by numerous factors including the skills, education, training, credentials, and experience of the candidate; the scope, complexity, and location of the role as well as the cost of labor in the applicable market; and other conditions of employment. If a sales job, sales incentives, based on performance goals are possible in addition to the hiring rate range.