Staff Assistant

Job Title

Staff Assistant

Duties

Help

Specific duties include:

• Responsible for the suspense control action of all approved recurring reports and other scheduled reports. Maintains follow-ups with staff members to ensure timely conclusion.
• Coordinate and participate in a wide spectrum of projects within the Director's Office.
• Receives, schedules, refers, and contact members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
• Involved in high-level contacts with visitors and callers from managers and other staff members.
• Establishes and/or maintains the office statistical reporting and records systems.
• Analyzes information contained in the data and writes reports/recommendations including significant trends or changes that have occurred.
• Compiles statistical data to support background information and prepares outlines for the Director's and Assistant Director's public speaking engagements, papers, and correspondence/reports. Exercises exclusive control over their calendars.
• Arranges for meeting spaces, speakers, and support arrangements for large conferences.
• Receives, replies, and routes all correspondence for the Director and Assistant Directors.
• Screens all correspondence for clarity, completeness of reply, and grammatical and procedural correctness.
• Maintains time keeping functions and keeps completion of time and attendance records.

Promotion Potential

None

Work Schedule

Full-time, Monday through Friday 8:00 am - 4:30 pm

Compressed/Flexible

Not Available

Telework

This position is eligible for situational (ad hoc) telework only. The selectee is required to report to the official duty station each scheduled workday. Telework may be approved only on a case-by-case basis with supervisory approval. Routine or recurring telework is not authorized for this position.

Virtual

This is not a virtual position.

Position Description/PD#

Staff Assistant; PD04059A

Relocation/Recruitment Incentives

Not Authorized.

Financial Disclosure Report

Not Required

Bargaining Unit

No