YCCI Portfolio and Grant Analyst

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YCCI Portfolio and Grant Analyst

YSM Cores - YCCI 86154BR

University Job Title

Portfolio & Grant Analyst

Bargaining Unit

None - Not included in the union (Yale Union Group)

Time Type

Full time

Duration Type

Regular

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (P4)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Medical School Campus

Worksite Address

221 Whitney Ave New Haven, CT 06511

Work Model

Remote

Position Focus:

The mission of the Yale Center for Clinical Investigation (YCCI) is to establish a home for the training of the next generation of clinical and translational scientists and to provide a robust infrastructure that promotes innovative and collaborative research directed at improving patient care. This position, reporting to the YCCI Operations Manager, is responsible for the financial management, proposal development and stewardship of the portfolio of grants and contracts within the YCCI organization. The Portfolio & Grant Analyst will be responsible for the management of post award grant and contracts. Will provide financial stewardship of a portfolio of grants and contracts for sponsored research. Will present financial information and recommendations through data analysis and reporting while developing and maintaining budgets. Develop and prepare budgets and review language for budget justifications in collaboration with the PI. Assists in identifying budgetary needs. Responsible for understanding and effectively communicating the University policies and procedures and interpretation of sponsor terms and policies. Handles post-award management for the $3.3M COVID vaccine community uptake work in YCCI. Will assist other team members in the post-award management for the NIH-funded Clinical and Translational Science Award (CTSA). The CTSA is funded at ~$64M total cost over five years ($12.7M annually). This will include overseeing the financial management for a UL1, and the linked T and K training awards of all scholar and pilot awards funded from federal sources and awarded by YCCI. As part of the CTSA management the Portfolio & Grants Analyst will oversee the internal sub-awards (~$3.5M/yr.) for the five educational programs under the CTSA umbrella, including salary and support stipends for approximately ~30 trainees annually, and an integrated pilot program generally 10- 20 awards are made annually across 5 or 6 categories. Additionally, this post will assist in managing the supplemental grants now available to Yale as a result of the renewal of the CTSA grant. This position will also work collaboratively with team members, other Yale business offices, and YCCI leadership to ensure that direct charge of salary on grants outside YCCI is properly managed and reported. The Portfolio and Grant Analyst will provide strong analytical financial reporting, forecasting, trend investigation, process improvement, administrative, and operations support to the mission of YCCI.

Essential Duties

1. Financial Analysis and Reporting: Present financial information and recommendations thru data analysis and reporting in the development and maintenance of budgets. Identify funding issues and develop appropriate solutions. Review and approve reports for administrative actions including pre-award costs and no-cost extensions. Analyze data and develop complex analytical reports for principal investigators including trend analysis, forecast future financial scenarios, develop long range projections, and variance analyses. 2. Proposal Development: Develop proposals and budgets for grant and contract submissions; coordinate with partnering institutions. Ensure compliance with sponsor regulations and University policies and procedures. Advise principal investigators of new funding opportunities and requirements. 3. Portfolio Management: Plan, organize and prioritize actions across multiple awards and investigators' portfolios. Ensure appropriate charging of expenses and integration of data. Advise and counsel principal investigators on financial issues and recommend alternative spending strategies, manage renewals, extensions and closeouts of grants, including final financial reporting to the sponsor. Analyze and negotiate budgets, contracts, and terms and conditions of research proposals. 4. Compliance and Risk Management: Responsible for providing appropriate guidance on compliance matters during management of portfolio and collaborates with account holders to maintain such compliance. Review, interpret and effectively apply sponsor policies on a variety of topics including cost allowability, budget management and other award management activities to ensure compliance with sponsoring agency requirements and University policies and procedures. 5. Collaborative Finance Partner & Lead: Provides a high-level of service that maintains strong working relationships by interacting with faculty and internal and external contacts, such as the School of Medicine, Office of Research Administration and granting agencies by managing the internal pre award proposal process and the management of sponsored funding. 6. May perform other duties as assigned.

Required Education and Experience

Bachelor's degree required. Two years of related financial experience required. Demonstrated application of financial, accounting and economic concepts.

Required Skill/Ability 1:

Possess strong Excel skills, mathematical proficiency and ability to analyze financial data.

Required Skill/Ability 2:

Self-directed with the ability to be proactive, take initiative, problem solve and exercise independent judgement.

Required Skill/Ability 3:

Ability to plan, schedule and prioritize work, meet deadlines, juggle multiple tasks and resolve conflicting demands in a high-volume environment. Demonstrated success in detailed work requiring accuracy and high level of productivity with disciplined follow-up skills.

Required Skill/Ability 4:

Ability to work as part of a team and also function independently. Excellent attendance record and punctuality.

Required Skill/Ability 5:

Excellent communication skills both verbal and written, with demonstrated outstanding organizational skills and superior customer service orientation. Ability to cultivate and maintain strong working partnerships.

Preferred Education, Experience and Skills:

Experience with federal regulations & reporting requirements, sponsored awards. Medical School business office experience. Demonstrated knowledge of Yale University Grant/Financial systems: Workday, IRES, PowerBI. OMB Circulars A-81, A-21, A110, A-133, and NIH Grants Policy Statement. Yale policies governing sponsored project management. Project management training and experience.

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer

The intent of this is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus