Operations Administrator

Sheehan Brothers Vending is seeking a detail-oriented and proactive Operations Administrator to support the daily operations of our vending and micro-market business. This position plays a key role in ensuring our routes run smoothly, inventory remains accurate, and loss is minimized through strong reporting and monitoring practices.Key ResponsibilitiesRoute & Scheduling ManagementCreate and maintain daily schedules for vending and micro-market routes to ensure efficient service coverageCollaborate with the Operations Manager to communicate updates and resolve scheduling conflictsInventory & Data AnalysisReview sales, inventory, and waste reports to identify trends and improvement opportunitiesMake data-driven par level changes to optimize product availability and reduce spoilagePerform ongoing inventory adjustments to maintain accuracy across all vending machines and marketsShrink, Waste, & Loss ControlRun daily and weekly reports to identify shrink and waste patternsTrack variances and escalate concerns to the Operations ManagerReview security footage from micro-markets in high-theft environments to help identify loss sourcesOperational SupportMaintain accurate and organized documentation related to scheduling and inventoryAssist the Operations Manager with special projects and operational initiativesQualifications and RequirementsPreferred 1–3 years of experience in scheduling, inventory management, or a related field (vending or route-based industry experience is a plus)Strong analytical skills with the ability to interpret data and make actionable recommendationsProficiency with route management systems, inventory software, or similar operational toolsHigh attention to detail and strong organizational skillsAbility to work in a fast-paced environment and manage multiple tasks simultaneouslyExcellent communication skills and a proactive approach to problem-solvingHigh School Diploma (or GED or High School Equivalence Certificate)Valid Drivers LicenseCompetencies:Action Oriented- Enjoys working hard. Is action oriented and full of energy for the things seen as challenging. Seizes more opportunities than others. Reacts quickly to critical situations.Communications Oral- Refers to the ability to speak clearly and persuasively. Listens and gets clarification. Responds well to questions. Demonstrates group presentation skills. Participates in meetings.Customer Service- Refers to the ability to satisfy the expectations and requirements of customers. Displays courtesy and sensitivity and responds promptly to service requests. Identifies customer needs and explains services clearly. Handles difficult situations.Dependability- Refers to the ability to be trusted or relied upon to act in the way required or expectedSafety- Standard operating procedures, safety work rules and good general manufacturing practices are followed on a daily basis.Experience and Requirements:High School Diploma (or GED or High School Equivalence Certificate)Valid Drivers LicenseBenefits:Medical, dental, vision, and group life insurance (Available after 30 days to the start of the month)401(k) (After 90 days to the start of the month)Paid Vacation 5 days after 6 months, 10 days at 1 year, 15 days at 2 years6 Paid Holidays (New Years Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day, Christmas Day)Paid maternity/paternity leaveGenerous employee discounts on productsDays:Monday thru Friday 8am to 4:30pmMandatory Sunday morning route scheduling *Remote*Pay:Starting pay is $20/hr + based on experiencePhysical Demands:While performing the duties of this job, the individual will remain in a stationary position for 80 percent of the time while performing admin duties.Work Environment:Office EnvironmentTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #J-18808-Ljbffr