Project Accounting Specialist

Project Accounting Specialist

Job Category: Accounting

Full-Time

On-site

Hoover, AL 35244, USA

Description

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

At LJA, our employee-owners take pride in their work and their workplace. We're guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

As a Project Accounting Specialist at LJA Business Solutions, you will be responsible for accounting and administrative support for day-to-day activities of Project Managers.

A typical day might include:

• Setting up and maintaining projects
• Invoicing clients on a weekly/monthly basis – lump sum, time & material, % of completion basis
• Preparing spreadsheet invoices to include detailed backup documentation
• Providing project, billing, A/R and other miscellaneous reports as needed
• Assisting Project Managers and Collections group with resolving outstanding AR issues
• Analyzing revenue and job cost
• Monitoring sub-consultants including reviewing contract and insurance certificates to ensure compliance with company policies and procedures, track payment status
• Completing accounts payable review and coding, entry as needed
• Archiving documents pertaining to projects and client/sub-consultant contracts
• Working directly with various project managers, administrative support and management
• Working directly with client contacts for billing/receivables
• Assisting with special projects as requested by manager

Required Education/License/Certifications:

• Associates degree in Accounting, Finance or Business Administration preferred

Required Qualifications:

• 3+ years of experience in a billing position
• Experience with billing for public/government clients, with good understanding of specified/fixed rates (rate schedules) and multipliers
• Experience with ERP project-based accounting systems (BST, Deltek, Clearview/InFocus, etc.)
• Experience with invoice submittal via client portals
• Able to work effectively both independent and in a team environment
• Must be detail oriented and organized
• Ability to multi-task and prioritize assignments to meet deadlines
• Must be self-motivated and strive to produce quality work

Ideally, you should also have:

• Experience in the Engineering or Construction industry

Level Up With LJA:

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year's.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.