Project Coordinator

Project Coordinator Hamel & McAlister, Inc. Hamel & McAlister, Inc. is seeking a Project Coordinator to support our project management, accounting, and field operations teams. This position plays a critical role in the successful administration and coordination of commercial mechanical construction projects throughout New England. The Project Coordinator will assist Project Managers with project execution, support billing and invoicing for service and smaller project work, maintain project documentation, coordinate procurement activities, and provide general administrative support across multiple projects. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced construction environment. Key Responsibilities Be helpful and respectful to employees, clients, subcontractors, vendors, and all outside parties. Support Project Managers with day-to-day project administration and coordination. Prepare and process billing for service work and smaller construction projects. Track customer purchase orders, billing requirements, and invoice status. Coordinate with accounting regarding customer invoicing and collections support. Manage RFIs, submittals, and project documentation. Maintain project files and document control systems. Track material procurement, equipment deliveries, and lead times. Coordinate with vendors, subcontractors, and field personnel regarding project logistics. Prepare meeting minutes and maintain project action item logs. Assist with change order documentation and tracking. Maintain project tracking reports and administrative records. Coordinate closeout documentation including warranties, O&M manuals, and as-built documentation. Support field personnel and Project Managers with administrative and logistical needs. Respond professionally to customer, vendor, and subcontractor inquiries. Qualifications 2+ years of experience in construction administration, project coordination, project accounting, or a related field preferred. Experience supporting commercial construction, mechanical contracting, HVAC, plumbing, sheetmetal, or MEP projects preferred. Strong organizational, communication, and time management skills. Ability to manage multiple projects and deadlines simultaneously. Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams. Strong attention to detail and commitment to accuracy. Ability to work independently and as part of a team. Preferred Qualifications Experience with Sage 300 Construction and Real Estate (CRE) preferred. Experience with Procore or similar construction management software. Familiarity with construction billing, purchase orders, change orders, and project documentation. Experience working with subcontractors, vendors, and field personnel. Knowledge of commercial construction project workflows. What Success Looks Like The successful candidate will: Provide exceptional support to Project Managers and field operations. Maintain accurate and organized project documentation. Ensure timely and accurate billing of service and small project work. Improve communication between office staff, field personnel, vendors, and customers. Help keep projects organized, on schedule, and properly documented. Become a trusted resource for project teams across the organization. Compensation & Benefits Annual salary range of $95,000 - $110,000 , commensurate with experience and qualifications. Participation in the Company's Profit Sharing Plan. Health insurance. Dental insurance. Retirement plan with company contribution. Paid time off and company holidays. Professional development and training opportunities. Long-term career advancement opportunities within a growing mechanical contracting company. About Hamel & McAlister, Inc. Hamel & McAlister, Inc. is a commercial mechanical contractor specializing in new construction and large-scale commercial fit-out projects throughout New England. We are committed to safety, professionalism, accountability, and delivering exceptional service to our clients. Qualified candidates should submit a resume and cover letter for consideration. #J-18808-Ljbffr Hamel & McAlister, Inc.