MWR Human Resources Assistant

Summary

This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander Navy Region Southwest (CNRSW) Naval Air Station Fallon Human Resources Office. Incumbent serves as an HR Assistant and performs office clerical duties in support of all HR functions and office maintenance and performs support and/or assistant with recruitment/staffing and onboarding.

Duties

Recruiting/Staffing (includes but not limited to):

• Prepares vacancy announcements makes qualification determinations for all vacancies; may arrange interviews for job applicants and other work related to recruitment actions as needed. At the Region level assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties including the above and the following:
• Contacts selectees and offers positions.
• Provides initial background investigation documents to appointees after offer of position.
• Prepares new hire documents for orientation.
• Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely.
• Maintains job vacancy files ensuring adherence to regulations.
• Notifies applicants of non-selection.

General (includes but not limited to):

• Develops spreadsheets (e.g. Excel other databases) to support work associated with one or more of the HR functional areas.
• Receives and answers general questions from customers related to one or more of the HR functional areas and refers questions of a more complex nature to the HR subject matter expert for action/response.
• May serve as the main point of contact for timekeeping matters to include entering data updating timecards running reports and performing pay period end processes.
• May be required to present HR-related training to FFR personnel.
• Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes.
• Enters data into recruitment and staffing trackers for updates
• Maintains various files; performs file disposals according to prescribed schedule.
• May initiate and process T1 background investigation documents including electronic questionnaires for NAF Personnel serving in Non-Sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above.
• Generates reports serving various purposes (e.g. staffing rates due dates etc.).
• Recommends changes to standard procedures.
• Attends required local and regional meetings as HR representative.

Benefits (includes but not limited to):

• Assists with the management administration and maintenance of the CNIC NAF Health & Welfare plans (e.g. receives/reviews enrollment applications for completeness/accuracy receives/reviews changes and termination actions for completeness).
• Resolves benefit claim issues through interaction with insurance carriers other HR branches employees etc.
• Composes correspondence to employees retirees former employees CNIC Regions/Installations and/or third party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information.
• Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

Requirements

Conditions of employment

• Must be a U.S. Citizen. This is a non-critical sensitive position requiring the incumbent to obtain and maintain security clearance eligibility at the secret level.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must be able to obtain and maintain a T3 Secret Security Clearance.

Qualifications

• 1 year of clerical and/or admin experience
• 2 years NAF HR experience preferred.
• Knowledge of and skill in applying general HR theories concepts and/or practices to perform a variety of support related assignments in the areas of classification recruiting employee relations labor relations benefits retirement and employment suitability.
• Knowledge of formats punctuation grammar and clerical steps to process and prepare correspondence and documents in an accurate manner.
• Knowledge of Federal records procedures and regulations (e.g. documentation retention requirements OPF structure).
• Ability to provide general advice and assistance on interpretation of basic HR policy and regulations related to the specific HR functional area to which assigned.
• Skill in the use of a Human Resources Information System (e.g. SAPHR KRONOS etc.) and federal job postings platform (e.g. USA STAFFING).
• Skill in the use of Microsoft Office Programs (e.g. Word Excel Power Point Outlook).
• Ability to prepare clear concise and technically sound reports related to the specific HR functional area to which assigned.
• Ability to communicate effectively both orally and in writing.
• Must possess interpersonal skills.

Education

N/A

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order all Federal employees are required to remain drug free throughout their employment. Commander Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment.

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.

In accordance with the Real ID Act of 2005 if a candidate or new hire requires access to a military installation and does not have a REAL ID identity will need to be established. Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents. Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3). If using an Acceptable Credential only one (1) from List A is required and if using Acceptable Source Identity Documents one (1) from List B and one (1) from List C is required. should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

Junior IC

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