Legal Assistant Dallas

Our client (a global law firm) is looking for an Assistant out of their Dallas office. This high-touch high-visibility role will provide exceptional client service and administrative support to attorneys while also exhibiting a willingness to help any employee visiting attorney or client needing in-office assistance. The hallmark of this role is proactivity: leaning in and following up with their lawyers to support their practice needs and the needs of their clients.

Essential Duties and Responsibilities

Service Liaison

• Serve as a highly knowledgeable resource about the firm
• Collaborate with off-site word processing services onsite Duplication and Office Services teams Travel Billing and other firmwide departments to delegate work provide quality checks and meet deadlines
• Act as liaison between lawyers and IT User Support to address technical/software issues
• Collaborate with other Assistants across offices and departments/teams to ensure efficient and high-level support for lawyers practice groups and case/deal teams

Intake Billing and Filings

• Onboard new clients and open new matters in accordance with Conflicts Department procedures and oversee all related billing calendaring file and data maintenance
• Assist lawyers with court filings act as liaison with Court Services Department

Lawyer and Practice Administration

• Clear understanding of Litigation and Corporate practices and associated business and operational processes with the ability to work across the respective practices support including business development and practice support teams
• Work directly with case teams and associated vendors to support and meet relevant needs including trial space selection translation services and court reporters among others
• Provide support to trial and deal teams in a firm-billable project assistant capacity including as the onsite assistant for trial teamsa role that may entail after-hours and weekend work and include travel
• Work directly with deal teams to support and meet relevant needs including preparing initial set of draft financing/M&A documents signature packets (using DocuSign) and closing binders
• Support attorney case-related work including document edits research projects (compiling data into spreadsheets pulling requested cases etc.) and client or government letter drafts
• Provide meeting and travel support
• Perform filing photocopying scanning faxing compiling mailing/delivery and distribution of documents
• Manage and maintain lawyers calendars email inbox telephone calls and messages; anticipate items that require follow-up
• Maintain your notary certification and provide notary services when requested
• Provide translation services if applicable and coordinate translation services if requested

Marketing and Business Development

• Assemble marketing materials (lawyers biographies one-pagers pitch materials) using PowerPoint as required
• Request updates to lawyers biographies in collaboration with BD team
• Maintain lawyers contacts in Outlook and firm CRM
• Conduct internet research and coordinate with the knowledge services team to pull articles to support lawyers BD efforts
• Update BD team on lawyers BD activities (meetings meals speaking engagements conference attendance)
• Submit sponsorships and charitable contribution invoices
• Provide support for BD-related events

Knowledge Skills and Experience

• Minimum of 5 years experience working in a legal and/or professional services environment.
• High School diploma or equivalent is required
• Bachelors degree is preferred
• Must be proficient using MS Office products (Word PowerPoint Excel Outlook) have a minimum typing speed of 50 WPM and be familiar with Intapp time entry Elite billing systems ECF State and Federal Court rules Lexis Nexis PACER ALN and eDocs
• Must have excellent grammar communication and organizational skills (on-line and paper) as well as the ability to work under pressure and prioritize to meet deadlines
• Energetic self-starter who is highly customer service oriented and can work in a fast-paced team environment
• Must be able to work overtime as needed
• Must be able to work in the office full time when needed / requested.
• Must have demonstrated strong administrative skills in areas of organization attention to detail and travel and meeting planning
• Must possess exemplary writing skills excellent communication interpersonal and organizational skills
• Must be forward thinking proactive and able to demonstrate initiative while managing and meeting deadlines
• Must be able to keep projects on track while following up to ensure all parties are kept abreast on status of projects

Required Experience:

Junior IC