Full time Bookkeeper, Hinrichsen Heating & Air Conditioning, Goodfield, IL

About Us

Hinrichsen Heating & Air Conditioning, Inc. is a family-owned HVAC contractor founded in 1987 and headquartered in Goodfield, IL. We serve the greater Peoria and Bloomington areas, providing residential and commercial heating, air conditioning, and geothermal solutions. As one of the largest WaterFurnace dealers in the nation and an authorized Daikin Comfort Pro dealer, we have built a strong reputation for quality workmanship and customer satisfaction over nearly four decades. Our team of approximately ten employees operates with a close-knit, family-oriented culture where every role makes a direct impact.

We are seeking a detail-oriented and reliable Bookkeeper to manage the day-to-day financial operations of our HVAC business. The ideal candidate will have hands-on experience with QuickBooks and a solid understanding of the financial workflows common to service-based trades, including job costing, vendor payments, customer invoicing, and payroll support. This is an on-site position at our Goodfield, IL office, offering the opportunity to be a key part of a well-established and respected local business.

Key Responsibilities

Accounts Payable & Receivable

• Process vendor invoices for HVAC equipment, parts, and supplies; ensure timely and accurate payments
• Generate and send customer invoices for installations, repairs, and maintenance plan services
• Follow up on outstanding receivables and manage collections as needed
• Reconcile vendor statements and resolve discrepancies

General Bookkeeping & QuickBooks Management

• Maintain the general ledger and chart of accounts in QuickBooks
• Record daily transactions including deposits, payments, journal entries, and adjustments
• Perform monthly bank and credit card reconciliations
• Maintain organized digital and physical filing systems for all financial records

Payroll Support

• Assist with weekly or bi-weekly payroll processing, including tracking technician hours and overtime
• Maintain employee payroll records and ensure compliance with Illinois wage and hour requirements
• Coordinate with external payroll service or CPA as applicable

Job Costing & Reporting

• Track costs by job for installations and larger projects (materials, labor, subcontractors)
• Prepare job profitability reports to support management decision-making
• Generate monthly, quarterly, and annual financial reports (P&L, balance sheet, cash flow)
• Assist with budgeting and forecasting as requested by ownership

Tax & Compliance Support

• Prepare and organize documents for annual tax filings and CPA review
• Track and file Illinois sales tax returns as required
• Maintain W-9 records for vendors and assist with annual 1099 preparation
• Ensure compliance with applicable state and federal financial reporting requirements

Administrative & Office Support

• Process customer payments (checks, credit cards, and financing transactions)
• Support the owner with ad hoc financial analysis and reporting needs
• Assist with warranty tracking, equipment registration, and maintenance plan billing
• Coordinate with service and installation teams on purchase orders and work order completion

Qualifications

Required

• Minimum 2 years of bookkeeping or accounting experience
• Proficiency in QuickBooks (Desktop or Online)
• Strong understanding of accounts payable/receivable, bank reconciliation, and general ledger management
• Proficiency in Microsoft Office, particularly Excel
• Excellent attention to detail and organizational skills
• Ability to handle confidential financial information with discretion
• Strong communication skills, both written and verbal

Benefits include:

Paid holidays
Time Off
Health Insurance
Up to $25/hour depending upon experience