Payroll Coordinator

Farnsworth Group is seeking a Payroll Coordinator in the below posting location. In this role, you will support the accurate and timely processing of the Company's multi-state payroll. This position is responsible for collecting, reviewing, entering, and validating payroll and timekeeping data; maintaining accurate payroll records; and assisting with payroll audits, reconciliations, reporting, and year-end activities. Posting Location: Normal, IL What You’ll Do: Support the preparation and processing of the Company's biweekly multi-state payroll, ensuring accuracy, completeness, and adherence to established deadlines. Collect, review, enter, and validate payroll data, including new hires, pay changes, deductions, garnishments, tax elections, and other payroll-related transactions. Review employee time records and follow up on missing, incomplete, or inaccurate entries. Respond to employee payroll and timekeeping questions, research discrepancies, and coordinate with payroll leadership to resolve complex or unusual payroll matters. Audit payroll data and employee changes for accuracy and assist with payroll reconciliation, accrual tracking, reporting, and documentation. Support payroll activities related to employee offboarding, including final pay, accrued time, deductions, and other payroll-related requirements. Assist with year-end payroll and tax processing, reconciliation, and reporting, as well as payroll-related audits including workers' compensation and retirement plan audits. Maintain accurate payroll records and employee data and supports compliance with applicable federal, state, and local payroll and tax requirements. Support payroll-related benefits administration, including deduction reviews, benefits audits, open enrollment changes, and reconciliation of carrier file feeds and employee benefit information. Maintain employee documentation and supports employment-related processes, including Form I-9 administration and administrative coordination of employment authorization and immigration-related processes. Prepare and maintain payroll-related reports and provide payroll information to supervisors, leaders, and internal business partners as appropriate. Assist with payroll, HR, and cross-functional projects, process improvements and support a collaborative, service-oriented, and safety-focused culture. What You’ll Need: Associate degree in business, accounting, human resources, or a related field preferred; equivalent relevant experience may be considered. 3 or more years of payroll administration or related experience preferred. Multi-state payroll experience strongly preferred. Working knowledge of payroll processes, timekeeping, payroll deductions, and federal, state, and local payroll and tax requirements. Strong attention to detail and ability to review detailed information, identify discrepancies, and maintain a high degree of accuracy. Strong organizational and follow-through skills with the ability to manage recurring deadlines in a time-sensitive environment. Ability to research payroll issues, resolve routine concerns, and escalate matters when appropriate. Ability to maintain confidentiality and appropriately handle sensitive employee and payroll information. Strong interpersonal and communication skills with a responsive, service-oriented approach. Proficiency with Microsoft Office and the ability to effectively use payroll, HR, and related business systems. Ability to work collaboratively within the Human Resources team and across the organization. Nice To Haves: Experience with automated and integrated payroll, timekeeping, HR, and benefits systems preferred; experience with ADP Workforce Now or Deltek Vantagepoint. Payroll certification, such as the Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP). Working Conditions & Physical Requirements: (currently SURVEY only) Who We Are Join Farnsworth Group, a nationally recognized architectural, engineering, and surveying firm, where your career can thrive! For ten consecutive years, we’ve been certified as a Great Place to Work®, and our engineers, architects, surveyors, and scientists channel their passion and expertise into making meaningful contributions to the world around us. With almost 650 talented professionals across 24 offices, we collaborate with clients ranging from small communities to some of the world’s largest brands. Our success is built on our people - their passion, creativity, and commitment to excellence. Here, you’ll find a supportive culture that champions your growth, embraces challenges, values work-life balance, and empowers you to make a lasting impact for our clients and the communities we serve. Join us and move your career forward. A Great Place to Work Certified For ten consecutive years, Farnsworth Group has earned the prestigious Great Place to Work® certification—thanks to our employees! Each year, our staff participates in a survey administered by the Great Place to Work organization, measuring perceptions of credibility, respect, pride, fairness, and camaraderie. The results are benchmarked against the nation’s leading companies, and only top performers receive the certification. Insights from the survey help us continually enhance our work environment and foster a culture that makes Farnsworth Group an even greater place to work. Featured benefits and perks include: 401(k) with 100% Company Match up to 5% Medical/Dental/Vision Insurance Plans Flexible Spending and Health Savings Accounts Short & Long-Term Disability Maternity and Paternity Leave Professional Development and Training Paid Time Off Wellness/Fitness Reimbursements Pet Insurance Plan Hybrid Work Program Farnsworth Group appreciates that flexibility and work-life balance are important aspects of the careers and lives of our employees. Our Hybrid Work Program offers employees a flexible work arrangement while contributing to the Company’s culture and success. Salary Range: $25 - $32 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, as well as internal and external equity) Statement on Diversity and Inclusion Farnsworth Group is a collection of employees with unique backgrounds and perspectives that all come together to make us a better Company. It is our goal to recruit, hire, develop, retain, and promote a diverse group of people. Join us…and let’s make a difference, together. Farnsworth Group, Inc. is proud to be a M/F Disabled and Veteran EEO/AA employer. For immediate consideration, please Apply Online by clicking on the " Apply for this Position " tab below. Job Fraud Alert: Protect Yourself from Recruitment Scams At Farnsworth Group, the integrity of our recruitment process — and your personal security — are top priorities. We have recently been made aware of a fraudulent scheme in which a third party is impersonating Farnsworth Group employees to contact prospective job seekers, particularly via email and Microsoft Teams using an email domain name similar to ours (f-w.com). These individuals are not affiliated with Farnsworth Group in any way and are attempting to deceive candidates through fake job offers and misleading onboarding instructions. These scams are designed to trick candidates into sharing sensitive personal and financial information or downloading malicious software. We want to ensure that you are informed and can identify a legitimate opportunity with Farnsworth Group from a fraudulent one. Here’s what you should know: Farnsworth Group will never : Ask candidates to initiate a conversation with us via Microsoft Teams. Use a personal or non "f-w.com" email addresses. All legitimate communications will come from an email address ending in @f-w.com . Request banking, credit card, or other financial information as a condition of employment Ask for W-9 or Social Security Number prior to a signed offer and official onboarding. Require the installation of any software or tools on your personal devices during the interview or pre-hire process. Request payment or reimbursements for equipment, software, or onboarding-related materials. What to do if you’re unsure: If you are ever contacted about a job at Farnsworth Group and something doesn’t feel right, or if you receive a suspicious message, please contact us directly at View email address on click.appcast.io to verify the legitimacy of the opportunity. We also encourage you to report suspicious activity on LinkedIn and to the Federal Trade Commission (FTC) at reportfraud.ftc.gov . Stay safe, Farnsworth Group Talent Acquisition Team #J-18808-Ljbffr