Administrative Coordinator | Materials Sciences Group

Overview At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget. Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have an Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus. The Physical and Computational Sciences Directorate's (PCSD’s) strengths in experimental, computational, and theoretical chemistry and materials science, together with our advanced computing, applied mathematics and data science capabilities, are central to the discovery mission we embrace at PNNL. But our most important resource is our people—experts across the range of scientific disciplines who team together to take on the biggest scientific challenges of our time. The Materials Sciences and Engineering Division in the Department of Energy’s Basic Energy Sciences supports PNNL research that explores the origin of macroscopic material behaviors and their fundamental connections to atomic, molecular, and electronic structures. At the core of MSE is the quest for a paradigm shift for the deterministic design and discovery of new materials with novel structures, functions, and properties. To accomplish this goal, the portfolio stresses the need to probe, understand, and control the interactions of phonons, photons, electrons, and ions with matter to direct and control energy flow in materials systems over multiple time and length scales. PNNL’s fundamental, experimental, and theoretical research provides a knowledge base for the discovery and design of new materials with novel structures, functions, and properties covering a broad range of materials, from bio-inspired nanomaterials to thin oxide films. Responsibilities The Physical Sciences Division within the Integrated Discovery Sciences Directorate (IDSD) seeks a highly motivated and dedicated individual to provide administrative support to our Materials Sciences Group. The individual in this position serves as a central point-of-contact for staff and visitors and therefore is instrumental in promoting the group’s brand and culture. This administrative position primarily provides support to the group’s management team and scientific staff, with ad hoc tasking to support distributed efforts across our organization. The successful applicant will also interact on the group’s behalf with PNNL’s work-based learning representatives, safety representatives, move coordinators, laboratory managers, external collaborators, and sponsors. This position offers diverse range of responsibilities. The administrator chosen for it will need to be flexible, organized, and able to prioritize tasks to meet established deadlines. Responsibilities include: Serve as a resource for administrative functions regarding procedures, forms, and formats. Provide appropriate guidance to staff and visitors on PNNL policies and procedures. Coordinate group events and activities; including coordination of all logistics for event/meeting. Prepare agendas for staff or team meetings, track action items and follow up on delegated actions. Process a high volume of auditable requests, including purchases, requisitions, and travel expense reimbursement. Compile approvals and ensure requests are completed in accordance with regulations. Initiate and track technical documentation flow, including reports and manuscripts submissions, and maintain a submission tracking system. Coordinate domestic and international travel for staff and visitors, including complex immigration scenarios. Suggest process improvements and innovations for the Directorate, Division or Group related to the administrative role. This position is based in Richland, WA and requires an onsite presence 4 days a week. Qualifications Minimum Qualifications: High school diploma/GED and 6 years of relevant experience in an administrative environment -OR- AA degree or higher and 4 years of relevant experience in an administrative environment Experience in planning meetings and coordinating travel Preferred Qualifications: Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, OneNote, Teams). Ability to work with a service mindset while managing conflicting priorities and deadlines in a fast-paced, high-risk environment. Strong written and verbal communication skills. Ability to articulate standard policy and procedures to multiple audience levels. Experience coordinating project visits, interviews, meetings, conferences, etc. Demonstrate strong work ethics and high level of productivity with minimal oversight. Knowledge of PNNL financial/business systems and charging guidelines. Additional Information Not Applicable. Testing Designated Position This is not a Testing Designated Position (TDP). About PNNL Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence and Equal Employment Opportunity Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer. Pacific Northwest National Laboratory (PNNL) is an Equal Opportunity Employer. PNNL considers all applicants for employment without regard to race, religion, color, sex, national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at View email address on click.appcast.io. Drug Free Workplace PNNL is committed to a drug‑free workplace supported #J-18808-Ljbffr Pacific Northwest National Laboratory