President's Office and Events Coordinator

President's Office And Events Coordinator

Position Details

Proposed Start Date - 08/13/2026

Classification Title - Administrative Support

Rank - N - No Rank

Working Title - President's Office and Events Coordinator

Department - 100001 - POF President's Office

Position Number - D91395

Representation - UU - Unclassified Unrepresented

Renewable - Renewable

Position FTE - 1.0

Tenure Status - N - not applicable

Position Summary

Portland State University is Oregon's most affordable public research university, located in the heart of one of America's most dynamic cities. Our mission to "let knowledge serve the city" reflects our dedication to turning ideas into action in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners. More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

The Office of the President seeks a detail-oriented professional to provide comprehensive administrative support and event coordination services. This position requires exceptional discretion in handling confidential information and the ability to work effectively with individuals from diverse backgrounds. The successful candidate will foster collegial working relationships and promote a professional office environment.

Key duties include:

• Front Desk and Administrative Support
• Welcome visitors as the first point of contact for the President's Office.
• Coordinate and triage inquiries in-person or via phone or email concerning how to access various university services or resolve concerns.
• Support administrative operations, including independently auditing inventory and placing supply orders, updating databases, and optimizing archiving and filing systems.
• Carry out additional duties as assigned, including providing occasional support to other university leaders under the umbrella of the President's Office.
• Event Coordination
• Provide support to the Director of Events in planning and executing an annual event portfolio including Commencement, Fall Convocation, annual holiday celebration, length of service or retirement celebrations, monthly town halls, and ad hoc events.
• Manage event communications including commencement inquiries, create event postings and fliers.
• Request venue spaces, AV services, and catering orders following university hosting guidelines and internal procedures.
• Research and call vendors as requested. Assist with hotel reservations and travel reimbursements for guest speakers and other high-profile visitors.
• Track and submit vendor invoices and pcard receipts against event budgets, and provide on-site support with occasional evening and weekend availability.

Minimum Qualifications - Bachelor's Degree and 2-4 years of experience; or equivalent combination of education and experience. Demonstrated ability to interact with all levels of customers and constituents using excellent written and oral communication skills. Proven experience with event coordination and/or support. This may include vendor management, invoice reconciliation, advertising or marketing, coordination of set up and take down, catering ordering, etc. Ability to maintain confidentiality and discretion in a sensitive work environment, Knowledge of office procedures and equipment

Preferred Qualifications - Project management experience Working knowledge of CRM systems PSU experience

Key Cultural Competencies - Create an environment that acknowledges, encourages, and celebrates differences. Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds. Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adhere to all of PSU's policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship - Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.

Work Days/Hours - 40 per week, Monday through Friday, 8 am-5 pm with occasional evenings and weekends as needed for event support. This position will be required to work onsite five days per week.

Total Compensation Range & Benefits Statement - Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity. The starting annual salary for this position will be $53,004 but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR. An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools.

Portland State University