Project Administrator

Job Title: Project Administrator

Job Description

The Project Administrator supports active construction and systems integration projects by coordinating documentation, tracking labor and expenses, and maintaining accurate project records. This role focuses on project administration rather than general office or reception duties and provides critical support to project managers and teams across multiple concurrent projects.

Responsibilities

• Support project managers and assistant project managers with timesheet tracking, labor reporting, and day-to-day project coordination.
• Process, review, and track employee expense documentation to ensure accuracy and compliance with company policies.
• Maintain organized project files, records, and documentation systems for active projects.
• Assist with project submittals, closeout packages, and other project-related paperwork.
• Coordinate document routing and internal approvals to keep projects moving efficiently.
• Track material transfers, inventory, and project-related records to support field and office teams.
• Assemble project kits and verify that materials meet specified requirements and project standards.
• Work closely with accounting, field teams, and internal departments to keep project information current and accurate.
• Provide administrative support across multiple projects simultaneously, managing competing priorities and deadlines.
• Manage purchase orders and related documentation as part of construction administration and project support.
• Perform proofreading and editing of project documents to ensure clarity, accuracy, and consistency.
• Contribute to a collaborative team environment, supporting project managers, field personnel, and internal departments through clear communication and reliable follow-through.

Essential Skills

• 12 years of construction administration experience, including project coordination or project administration responsibilities.
• Experience in construction administration and project support.
• Experience assisting project managers and assistant project managers with administrative and coordination tasks.
• Experience managing purchase orders and related project documentation.
• Strong organizational skills and document control experience, with the ability to maintain accurate and accessible records.
• Demonstrated ability to manage multiple priorities and projects simultaneously.
• Familiarity with timesheets, expense reports, and project records.
• Strong attention to detail and follow-through in all administrative tasks.
• Proficiency with Microsoft Office, including spreadsheets and project documentation systems.
• Advanced Microsoft Word and Excel skills.
• Ability to communicate effectively with project managers, field personnel, and internal departments.
• Detail-oriented and highly organized approach to work.
• Team-oriented mindset with the ability to collaborate effectively with internal staff and project teams.

Additional Skills & Qualifications

• Experience with proofreading and editing project documents.
• Experience in construction-related project administration, document control, or project coordination.
• Ability to work across multiple projects while maintaining accuracy and meeting deadlines.
• Demonstrated leadership qualities in a team environment, including initiative and collaborative problem-solving.
• Comfort working with project documentation systems and internal approval workflows.
• Strong written and verbal communication skills.
• Ability to build effective working relationships with accounting, field teams, and various internal departments.

Work Environment

This role operates within an industrial and construction-focused environment supporting systems integration and I&C construction projects. Physical requirements and work conditions may include moderate noise levels and occasional exposure to outdoor weather conditions. Depending on specific project needs, work may occur at heights or around airborne particles and electrical components. Typical physical activities can include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as frequent use of hands, arms, and voice communication. Some positions may require lifting and moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role. Full-time employees receive a comprehensive benefits package that may include health, dental, and vision coverage, flexible spending accounts, generous paid time off, and numerous culture events and engagement activities that support a positive, employee-focused workplace.

This is a Contract to Hire position based out of Tempe, AZ.

The pay range for this position is $20.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Tempe, AZ.

This position is anticipated to close on Nov 12, 2026.

This is a fully onsite position in Tempe,AZ.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.