Communications RFP & Proposal Specialist

For more than 45 years, Careington International has been a leader in the health and wellness benefits space. Since its founding in 1979, Careington has been delivering dental discount solutions as its core competency. Today, Careington has expanded to offer a growing portfolio of 150+ health, wellness, lifestyle and virtual health products and services designed to deliver cost savings across a spectrum of life needs. Through its affiliated nationally licensed third-party administrator (TPA), Careington International also delivers full-scale administrative services, including customer service, licensed enrollment, claims administration, individual and group billing.

Position Overview & Responsibilities:

• Coordinate and develop RFPs, RFIs, RFQs, grant applications and customized sales proposals.
• Collaborate with cross-functional teams to distribute assignments, gather feedback, refine responses and compile supporting materials to meet critical deadlines.
• Research, source and vet solicitations and grant opportunities that align with the company’s products, services and strategic goals.
• Collaborate with public entities to complete grant applications and gather necessary information and documentation required for submissions.
• Evaluate bid opportunities to determine feasibility with capabilities and products and services.
• Translate technical concepts and business terminology into clear, compelling content and client-focused messaging.
• Utilize RPF and proposal management software, Qvidian, to coordinate and complete responses to RFPs/RFQs/RFIs and sales proposals while maintaining updates to content repository.
• Review and finalize proposal documents to ensure compliance with submission guidelines, formatting requirements and deadlines.
• Maintain and manage proposal tracking documentation to monitor submissions, outcomes and proposal metrics.
• Proactively identify and register for any and all relevant RFP, RFI and bid opportunities through all available channels, including city, county, school district, and other local, state and federal sources.
• Develop content for customized sales proposals to support prospective sales initiatives.
• Assist with additional communications initiatives as needed, including PR awareness campaigns, award submissions, speaker proposals and other related projects.
• Performance will be evaluated based on the accuracy, clarity, and completeness of proposal responses; adherence to deadlines; compliance with RFP and grant specifications and submission guidelines; and the overall quality, organization, and professionalism of proposal deliverables.

Qualifications & Requirements:

Required

• Bachelor’s degree in Marketing, Communications or related fields
• Proficiency with Microsoft Office, including Word, Excel and PowerPoint

Preferred

• Familiarity with Adobe Acrobat Pro
• Understanding of health care benefits or insurance industry
• Experience managing multiple projects simultaneously, keeping track of deadlines.
• Familiarity with proposal management and RFP response software such as Qvidian or similar
• Familiarity with all facets of proposal development lifecycle

Additional Skills:

• Excellent verbal and written communication skills
• Superior attention to detail and organization skills
• Strong command of writing and editing practices
• Highly detail-oriented and disciplined with the ability to multi-task in a fast-paced environment
• Ability to manage and prioritize projects in a timely and efficient manner
• Ability to work with cross-functional teams to help execute projects

Equal Opportunity Employer


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