Business Manager

Business Manager Department: Business Operations Reports To: Director, Business Management Must reside in Arizona; West Valley/Surprise is preferred. NOT a remote position. Position Summary The Business Manager is responsible for overseeing the financial, operational, compliance, vendor management, and business support functions for ThrivePoint High School and Calibre Academy. The position serves as the primary liaison between Facilities, Business Operations, vendors, and school leadership to ensure effective management of budgets, purchasing, contracts, events, compliance requirements, and school-related expenditures. This role provides leadership for school operational processes while ensuring adherence to organizational policies, state and federal regulations, and charter school requirements. Essential Duties and Responsibilities Financial Management & Accounts Payable Oversee program budgets and monitor expenditures. Review, approve, and process purchase orders, requisitions, invoices, and payments. Maintain records related to school expenses and vendor payments. Manage reimbursement requests and financial documentation. Assist with audits and preparation of supporting financial records. Vendor, Contract & Purchasing Management Manage vendor relationships and service agreements. Review contracts and maintain contract records. Track renewals, expirations, and compliance requirements. Oversee purchasing activities for curriculum, student materials, events, and operational needs. Compliance & Reporting Monitor regulatory deadlines and reporting requirements. Maintain records in accordance with state and federal requirements. Support audit, grant, and monitoring activities. Leadership & Collaboration Serve as a resource for staff regarding purchasing, budgeting, and operational procedures. Collaborate with Finance, HR, Compliance, IT, and School Leadership. Develop and improve operational processes and controls. Facilities Assist the Director with facility audits Manage contractor relations and assist with facility maintenance and updates Partner with facilities manager to maintain building compliance Knowledge, Skills, and Abilities Strong knowledge of budgeting, accounts payable, procurement, and financial controls. Understanding of charter school operations and homeschool programs. Knowledge of contract management and vendor relations. Excellent organizational, analytical, and problem-solving skills. Strong written and verbal communication skills. Advanced proficiency with Microsoft Office Suite, particularly Excel. Ability to manage multiple priorities and deadlines. Ability to work independently and collaboratively across departments. Education and Experience Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, Education Administration, or related field preferred. High school diploma or equivalent required. Experience in charter schools or educational organizations preferred. Experience managing budgets, procurement, contracts, and vendor relationships. Experience with state and federal education funding requirements. Work Environment and Physical Requirements Primarily office-based with extensive computer use. Occasional lifting of materials and supplies up to 20 pounds. Travel between school sites, vendor locations, and event venues will be required. Ability to work occasional evenings and weekends for events and special projects. Ability to manage multiple priorities in a fast-paced environment. Additional Requirements Valid driver’s license and reliable transportation. Ability to pass all required background checks and fingerprint clearance requirements. Participation in required professional development and organizational training. #J-18808-Ljbffr Socket.dev