Education & Meetings Coordinator

Job Description

Job Description

Come Share in our Vision: Everyone deserves a healthy smile!Join the ACP Team asEducation and Meetings Coordinator Help create, connect, and elevate the voice of prosthodontics!Are you someone who enjoys bringing events to life and creating great learning experiences for others? The American College of Prosthodontists (ACP) is looking for a detail-oriented, proactive and collaborative Education and Meetings Coordinator to support our continuing education (CE) programs and events.In this role, you will help plan and deliver a mix of in-person and virtual meetings, collaborating closely with staff, external partners, speakers, and attendees. From coordinating logistics to supporting online learning programs, you will play an important part in ensuring our educational offerings run smoothly and make a meaningful impact. If you are someone who takes ownership of your work, enjoys juggling multiple projects, problem solving and is passionate about delivering excellent customer service, we would love to hear from you! Key responsibilities are in the following areas:Events & MeetingsCoordinate logistics and execution of ACP educational events (in-person and virtual).Manage event setup, registration, and attendee tracking in the database.Serve as Zoom Webinar host/administrator and support on-demand content.Handle ACP corporate invoicing, payment processing, and exhibitor contract collections, ensuring accurate tracking and reconciliation of event-related revenue.Function as primary contact for attendees, providing responsive, high-quality support.Assist with speaker coordination and development of event materials (programs, signage, syllabi).Support evaluations, reporting, and onsite event logistics as needed.Education & LMS SupportManage the education inbox and respond to inquiries in a timely, professional manner.Coordinate scheduling and logistics for planning calls and volunteer committees.Support Continuing Education (CE) documentation and compliance processes.Maintain and update content in the Learning Management System (LMS).Organize and maintain departmental files in SharePoint.General SupportProvide administrative support, including data entry and recordkeeping.Contribute to team initiatives and departmental goals.Participate in team meetings and assist with special projects as needed.Who is ACP? Located in Rosemont, IL (close to public transportation), the American College of Prosthodontists (ACP), founded in 1970, is a not-for-profit association created to represent the needs and interests of prosthodontists within organized dentistry, and to the public, by providing opportunities for dialogue, education, advancement, and improvement through meetings, continuing education, communications, publications, and other programs and activities. For more information about ACP please visit What is ACP looking for? You have at least three years' experience in successful education meeting/events coordination and planning. A Bachelor's degree in a related field or an equivalent combination of education and experience is additionally required. You are proficient in Microsoft 365 and proficient with applications like SharePoint or Drop Box. Have some experience with (AMS/CRM) Association/Customer Relationship software. Experience with Zoom/Zoom webinars, LMS (Learning Management System) software such as Blue Sky, video/audio editing as well as proficiency in collaboration applications such as Teams or Slack. Experience working with an association or non-profit organization is a plus. What's in it for you?Salary Range $58,000-63,000 per year depending on qualifications/experienceEmployee Covered Medical/Dental/Vision insurance at 100%Paid Time Off12 vacation days per year11 paid holidaysWeek off between Christmas and New YearsSummer Hours3 personal daysSick timeCompetitive salary with discretionary bonus (yearly)Short and long-term disability & life insurance401(K) plan with generous employer match and profit sharingEAP (Employee Assistance Program)Job Location: ACP has a hybrid work environment. During the first (90) days of your onboarding, new hires are required to come into the office at least two times per week and afterward, come into the office once a week. The office is located at 6400 Shafer Ct., Rosemont, IL 60018 and a shuttle service is available from the Blue-Line Rosemont El station. Also, you must be able to travel 1-2 times a year for association-related conference/meetings and must be available to work occasionally in the evening and on the weekend. Relocation assistance for out-of-state candidates will not be provided. The candidate must reside within the Chicagoland area due to the need to come into the office. If you consider yourself a self-starter, organized and enjoy working within a smaller/collaborative team environment please forward a cover letter highlighting your experience along with a resume by clicking the apply button.American College of Prosthodontists is an Equal Opportunity Employer.AI may have been used during the recruiting process. See (link) to learn how.Key words: Education Specialist, Education and Meetings Specialist, Education Program Coordinator, Meetings Coordinator, Learning and Development Coordinator, L&D, Education Event Planner, Education Event Coordinator