Academic Personnel Specialist

HR Administration Specialist 3 The Edson College of Nursing and Health Innovation seeks an Academic Personnel Specialist who will provide advanced, professional-level support for the full range of academic‑personnel processes within the Edson College of Nursing and Health Innovation. This role serves as a subject‑matter expert on faculty and academic‑professional personnel actions and is the primary liaison between academic units and Edson College Human Resources. Salary Range: $66,200 - $68,000 annually Essential Duties Manage and coordinate complex academic‑personnel actions across the full employment lifecycle for career‑track faculty, and faculty associates. Serve as the college's primary subject‑matter expert on academic‑personnel policies, procedures, and regulations, including ASU, ABOR, and Provost's Office requirements. Interpret and apply university and ABOR policy for faculty, directors, department chairs, and senior leadership. Monitor policy updates and translate required changes into unit‑level processes and documentation for review. Ensure the accuracy, compliance, and timely completion of all personnel actions. Coordinate vacancy postings, application review, interview scheduling, committee formation, and hiring documentation for career‑track faculty and faculty associates. Support faculty search committees by monitoring application activity, coordinating search‑related processes, and preparing required hiring documentation. Draft, review, and process offer letters, reappointment letters, and related hiring documents. Manage promotion processes and annual performance evaluation cycles for career‑track and academic professionals. This may include preparation of materials, system guidance, and procedural oversight. Advise faculty leadership on required timelines, workflow steps, confidentiality practices, and documentation standards. Coordinate the collection, organization, and submission of academic‑personnel materials to the Provost's Office. Provide training, consulting, and troubleshooting on APARS/Interfolio, RPT, Faculty Search, ASU Vita, and related platforms. Maintain current and accurate data for career‑track faculty, including rank, demographics, annual evaluations, and curriculum vitae. Partner with the Business Intelligence unit to ensure data structure, accuracy, and accessibility align with college reporting and compliance requirements. Develop and manage tracking tools for deadlines, reviews, and compliance requirements. Maintain and secure confidential personnel files in accordance with university standards. Develop, implement, and refine operating procedures to improve efficiency and compliance across academic‑personnel processes. Support special projects related to faculty affairs, review cycles, system implementation, and compliance initiatives. Contribute to annual surveys and accreditation reporting. Support the Director of Academic Enterprise and Sr. Associate Dean of Academic Enterprise in university‑wide meetings or working groups related to academic personnel, policy, or systems. Support strategic academic‑personnel planning and special initiatives directed by the Sr. Associate Dean of Academic Enterprise. Collaborate with the HR Director, Director of Academic Enterprise, and Sr. Associate Dean of Academic Enterprise on academic personnel actions as required. Desired Qualifications Master's degree in human resources, public administration, higher education administration, or a related field preferred. Three or more years of experience in academic personnel, faculty affairs, or a directly related higher education function, with direct exposure to career‑track and tenure/tenure‑track employment processes. Working knowledge of ABOR policies and ASU academic‑personnel procedures, or equivalent regulatory framework experience in a university environment. Experience coordinating formal committee processes, including promotion, review, or hiring panels, with responsibility for documentation, timelines, and procedural compliance. Proficiency with Interfolio, APARS, RPT, Faculty Search, ASU Vita, or comparable academic personnel systems, including capacity to provide end‑user training and troubleshooting support. Demonstrated ability to draft, review, and process sensitive personnel documents, including offer letters, reappointment letters, and promotion correspondence. Experience advising faculty, department leadership, or senior administrators on policy interpretation and process requirements, including in contexts without direct authority. Ability to develop and manage tracking systems across multi‑deadline, multi‑stakeholder personnel cycles. Experience contributing to accreditation reporting, annual surveys, or institutional faculty data maintenance. Demonstrated ability to develop or refine operating procedures in a compliance‑sensitive environment. Working Environment Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. May be required to perform tasks in the field within and/or across University campuses. Regularly required to work in cramped and enclosed areas and exposure to variations in temperature. In‑person position only. Position may involve shared offices/space. This position is full‑time, and the incumbent must be available Monday - Friday, 8am‑5pm. The primary work location is the Downtown Phoenix campus, but a presence on other campuses or at off‑campus locations may be required. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Location: Downtown Phoenix campus #J-18808-Ljbffr