Program Assistant II at Ft. Logan.

PROGRAM ASSISTANT II (H4R2XX)

Responsibilities Provides administrative support for the Chief Quality Officer. Develops and implements plans and procedures to ensure that workload, operational requirements, deadlines and expectations are being met by the CMHHIFL Chief Quality Officer. Manages calendars and develops and maintains filing systems to secure and access information efficiently. Coordinates and schedules department meetings, preparing materials and notices prior to meetings. Organizes and prepares agendas consistent with department goals in coordination with the Chief Quality Officer. Documents proceedings and maintains minutes for specific Quality department meetings and committees and disseminates information in a timely manner. Supports completion of action items. Stores minutes and department documents in appropriate computer folders and files. Oversees and tracks documentation for personnel issues for the Chief Quality Officer. Provides administrative support and prepares and sends correspondence in accordance with Personnel Rules. Manages timekeeping for specific employees under administrative leave or other personnel actions. Maintains all personnel and confidential files, ensuring that training records, performance plans/evaluations, and other needed information is current. Schedules supervisees for mid-year and final PMAP evaluations. Manages timekeeping functions for Quality Department personnel. Utilizes the Kronos timekeeping system, reports hours worked, shift time, leave usage, and other related timekeeping issues including processing appropriate paperwork for leave time in accordance with CDHS requirements and submits administrative leave reports as required. Ensures timekeeping activities are completed in a timely manner and documentation is collected and signed. Independently manages the maintenance of all policies and procedures for the Quality Department. Cross references Quality Policies and Procedures with Hospital Policies and Procedures and assures that updates are integrated and consistent with both. Tracks origination dates and renewal dates and assures that policies and procedures are reviewed and updated per regulatory standards. Develops recommendations for administrative changes to policies and procedures based on identified trends and activities in the department. Independently develops and coordinates processes to track all positions and vacancies in the Quality Department. Monitors and reports on trends and vacancy rates. Maintain files of current position descriptions and posting to promptly post and fill positions. Work closely with Human Resource Department staff to coordinate the posting and filling of all vacancies in a timely manner. Completes final processing of all HR requests. Serves as the Super User for the electronic eclearance system to fill positions. Submits and tracks salary justification letters per CDHS Fiscal Guidelines and CDHE policies. Develops a system for tracking, reviews for accuracy, and coordinates with Personnel on questions/issues. Coordinate and arrange for candidate’s Health Screens with Employee Health. Coordinates on-boarding activities with the Human Resource Department. Schedule New Employee Orientation for new employees, ensuring they have their schedule and essential information to start. Creates systems and tracks the completion of requirements to ensure that each employee is ready to assume duties. Coordinates audit processes consistent with the auditing schedules. Collects the data and creates reports. Tracks deadlines and completes processes in a timely manner. Provides back-up for the Staff Development Program Assistant II in the completion of reports. Qualifications Five (5) years of relevant experience in an occupation related to the work assigned to this position. A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years. Preferred Qualifications [Standard/full] background check and reference check required. This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position. Motor Vehicle Check, if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc. Must possess a valid, non-restricted Colorado Driver’s License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state border. Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date. Other Conditions of Employment specific to Program. Former State employees who were disciplinarily terminated or resigned in lieu of termination must: Disclose that information on the application. Explain why the prior termination or resignation should not disqualify you from the current position. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS. Benefits Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans. Medical and dental health plans. Employer supplemented Health Savings Account. Paid life insurance. Short- and long-term disability coverage. 11 paid holidays per year plus vacation and sick leave. State of Colorado Employee BenefitHub Resource Center. Employee Wellness program. Excellent work-life programs, such as flexible schedules, training and more. Remote work arrangements for eligible positions. Some positions may qualify for the Public Service Loan Forgiveness Program. EEO Statement The State of Colorado is an equal opportunity employer. We are committed to increasing a "Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a "Colorado for ALL" drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. #J-18808-Ljbffr State of Colorado