Event Coordinator

Job Category Office Employee Type FT Non-Exempt Description WHO YOU ARE You're someone who people can rely on, and you're always there when they need a helping hand. You're looking for a new position where you can make a difference in your life, the lives of others, and the world. In return, you seek an organization that appreciates your individuality and supports you as a member of a diverse and talented team. WHO WE ARE Habitat for Humanity of Greater Los Angeles has been an active affiliate of Habitat for Humanity International for more than 30 years. By building and preserving affordable housing through new construction, renovations, and home repairs, Habitat LA is transforming communities throughout Los Angeles County. Through access to affordable loans, housing counseling, down-payment assistance, skilled construction training, financial education, and volunteer opportunities, the organization has strengthened families, helped stabilize communities, and fostered economic vitality in the region. On average, the affiliate builds and renovates 100 homes in the Los Angeles region each year, ranking it among the largest affiliates nationwide. GENERAL DESCRIPTION The Events Coordinator supports the planning, coordination, and execution of Habitat for Humanity of Greater Los Angeles' fundraising, volunteer, cultivation, and community events. This position provides administrative, logistical, and operational support while coordinating event systems, hospitality, inventory, volunteer engagement, and cross-departmental activities to help ensure successful event experiences and efficient department operations.Specific responsibilities and event assignments may vary based on departmental priorities, individual strengths, and organizational needs. SUMMARY OF ESSENTIAL FUNCTIONS Event Planning, Coordination & Logistics Coordinate planning and logistics for fundraising events, volunteer build days, donor cultivation events, meetings, and community engagement activities. Assist with event timelines, project plans, production schedules, and event checklists. Coordinate vendor communications, rental orders, deliveries, permits, certificates of insurance, and event logistics. Support event setup, execution, breakdown, and post-event evaluations. Coordinate event materials, signage, supplies, and equipment needed for successful event execution. Assist with guest management, event volunteer staffing, and day-of event operations Administrative & Project Support Provide administrative and project coordination support to ensure efficient event planning and department operations. Process invoices, check requests, Gift-in-Kind documentation, and event budget reconciliation. Prepare event materials, reports, and other event-related documentation. Maintain event calendars, planning documents, project management systems, and historical records. Maintain organized digital filing systems, templates, and team resources. Conduct research on vendors, products, pricing, and event industry best practices. Assist with sponsorship fulfillment tracking and other administrative projects as assigned. Event Operations, Hospitality & Inventory Management Support operational readiness for events through effective inventory management, hospitality coordination, and event asset organization. Coordinate or assist with volunteer hospitality for build sites and special events. Maintain event inventory, hospitality supplies, equipment, and event assets. Develop and maintain inventory records, checklists, and standard operating procedures. Coordinate preparation, transportation, setup, return, and storage of event materials. Assist with maintaining organized storage areas and ensuring equipment is event-ready. Relationship Management & Cross-Departmental Collaboration Support and coordinate Event Support Volunteers before, during, and after events. Collaborate with Volunteer Services, Corporate Relations, Marketing & Communications, Finance, Construction, and other departments. Provide excellent customer service to volunteers, donors, sponsors, vendors, and community partners. Represent Habitat LA professionally at all events and public engagements. Perform other duties as assigned in support of the Resource Development Department. SUMMARY OF JOB QUALIFICATIONS Must be able to successfully pass a drug test, background check, and driving record check Must have access to reliable transportation to perform job duties, a valid CA Driver’s License, and meet the state-required amount of personal automobile liability insuranc Must have a reliable internet connection At least 1–2 years of experience supporting events, volunteer activities, fundraising initiatives, hospitality, or project coordination. Strong organizational and time-management skills, with the ability to manage multiple events, deadlines, and priorities simultaneously. Experience coordinating event logistics, vendors, rentals, deliveries, and supplies Proficiency in Microsoft Office and familiarity with project-management, event-management, or donor database systems. Strong administrative skills, including maintaining calendars, records, invoices, budgets, reports, and digital filing systems. Ability to collaborate effectively with staff, volunteers, donors, sponsors, vendors, and community partners. Detail oriented, resourceful, and able to identify and resolve logistical issues in a fast paced environment. Availability to work occasional evenings, weekends, based on event schedules. Ability to travel to event locations throughout Greater Los Angeles and reliably transport or coordinate event materials. Ability to perform event setup and breakdown, including standing for extended periods and lifting or moving supplies and equipment, BENEFITS: WE TAKE CARE OF OUR EMPLOYEES Habitat La jobs come with great benefits including but not limited to Healthcare (Medical, Dental & Vision). Critical Illness and AD&D insurance. Flexible Spending Account. 100% employer paid Life Insurance for all employees. Very generous 401(K) retirement plan. Paid Time Off (PTO) and Vacation. Sick Leave Available. 12 Paid Holidays. Bereavement, Jury Duty, and Voting hours available. Employee discounts on items sold in our ReStores. Exclusive discounts to amusement parks, entertainment & more. Maternity and Parental Leave. Employee Assistance, Mental Health, and Counseling Sessions. We often promote from within our organization. Pet Insurance. Free employee parking. COMPENSATION Pay Range: $22.00 - $25.00/hr. Salary offers are based on several factors, including job-related knowledge, experience, and qualifications. Offers are between the entry to mid-level range. From versatile health perks to new career opportunities, check us out at: to learn more about our organization and the great work we do! Habitat for Humanity is an Equal Opportunity Employer. We strongly encourage individuals from diverse backgrounds, including low-income communities, veterans, and formerly incarcerated individuals, to apply. We are committed to creating an inclusive work environment where all qualified candidates are considered, and we value the unique perspectives and experiences that each individual brings. Additional Information What are the working hours for this position? Monday- Friday 9:00 am - 5:30 pm with ocassional Saturdays Require California Driver License/ocassional travel? Yes #J-18808-Ljbffr Kids for the Future