Experienced Legal Secretary

Job Description

Job Description

High volume and busy local family law and probate/trust litigation practice seeking a part time legal secretary with experience in family law litigation matters, with an opportunity to advance to full time.

Benefits/Perks

• Health Insurance Plan (available only for full time employees)
• Competitive Compensation commensurate with experience 

Job Summary

We are seeking a highly motivated and experienced Legal Secretary to join our team. In this role, you will work under the supervision of our attorneys, providing support and ensuring they are able to carry out their duties. You will communicate with clients via telephone and email, draft correspondence, judicial council forms, stipulations, declarations, proposed orders and Judgment forms. Additionally, you will have to be responsible for assisting with management of deadlines relating to discovery, as well as assisting with preparation of written discovery responses, document review and sorting and propounding discovery demands. The ideal candidate is hardworking, very detail-oriented and motivated to maintain the firm's desired reputation for competence and professionalism. . 

Responsibilities 

• Provide back-up reception duties when receptionist is at lunch or otherwise unavailable
• Answer the phones and greet clients, as well as visitors, including facilitating client intake, conflict check verification, etc.
• Provide general administrative support, including preparation of files for court, copying and sorting exhibits for trial, creating trial/hearing binders, etc. 
• Communicate with clients and witnesses 
• Use practice management software to calendar important dates, track client communication and follow up regarding written file memos
• Prepare case-specific documents, including Judicial Council forms and routine pleadings (e.g. notices). 
• Ensure that case-related documents are well organized and available for review, including scanning and digitally saving in an organized fashion all physical documents relating to a file.
• Attend client meetings, court sessions and/or file review meetings and record important information. 

Qualifications

• Previous experience as a Legal Secretary in the area of family law is required.
• Must possess a valid Class C driver's license and have access to reliable vehicle.
• Ability to maintain composure under stress (e.g. pitching in as part of the team to meet deadlines, listening to emotional clients, etc.)
• Strong verbal and written communication skills and WILLINGNESS to communicate with clients in a manner that balances compliance with Business and Professions Code, providing excellent customer service and reputational awareness.
• Highly organized with litigation management experience.
• Comfortable using Windows based computers and word processing software.
• Must be able to share office environment with a dog.