Assistant Project Manager - Residential Construction

Assistant Project Manager - Residential Construction Mill Valley, CA -- Full Time, In Person Job Description Van Acker Construction is looking for an Experienced Assistant Project Manager (APM) to work out of our Mill Valley office. The APM is part of a larger project team, supporting one-to-two large projects throughout all phases of construction. The Assistant Project Manager (APM) is involved in many aspects of construction administration including pricing and budgeting, job costing, contract administration, site communication, document management, change order pricing, submittals, and subcontractor relations. A successful APM is committed to communication, collaboration, cooperation, a great attitude, and patience. The APM can expect to execute challenging tasks and juggle always‑changing priorities. Over the years we’ve identified that a respect for architecture, design, and very high‑quality construction helps to motivate through challenging moments. The APM works under the direction of the Project Manager (PM) and may be responsible for training and mentoring junior staff. Note that this is an in‑office position. Remote work is not available. Job Duties Preconstruction project set‑up, project organization, budgeting, contract administration, and other miscellaneous preconstruction tasks Construction phase bidding, scope of work assembly, distribution of bid packages, diligent follow‑up, tracking, and subcontractor bid comparisons for evaluation by Project Manager Preparation of construction phase budgets, budget presentations, and entering of approved budgets in VAC’s accounting software (Timberline) Monthly preparation of various project status reports, job cost analysis, and budget forecasts Complete subcontract administration including subcontractor change orders Complete document management including drawings, permits, RFIs, submittals, daily field reports, safety reports and other project documentation as required by Owner, VAC, or by the State’s Contractor’s Licensing Board Complete A‑Z preparation of monthly client pay applications including verifying and coding of subcontractor invoices, collection of lien releases, and other required pay application documentation as required Manage, log and track subcontractor certificates of insurance Communicate with site office, field personnel including site superintendent. Support site superintendent in administrative tasks as required throughout project Collect and finalize operation and maintenance data (close‑out) from subcontractors and organize into binders or electronically Education, Experience and Skills Bachelor’s Degree in accounting, finance, or construction related field including construction management, architecture, or engineering Minimum 8 years of experience in the construction field in a similar capacity; must be well‑versed in construction finances Strong computer skills including intermediate or advanced Excel, Google Docs, Adobe, and cloud‑based storage systems (i.e., Box and Dropbox) and billing systems (i.e., Timberline / Sage 300) Professionalism in dealing with architects, designers, subcontractors, consultants, crafts people, and co‑workers Independent and self‑starting with strong attention to details and deadlines Thorough and confident understanding of math, job cost tracking, and budgeting; able to present budgets and financial information to key stakeholders Motivation to continually learn and take on added responsibilities while maintaining a positive attitude Looks ahead and organizes activities to stay on top of the project’s needs Ownership: Is committed to the success of the project, their teammates, and the company Must live in the local area and be authorized to work in the U.S. Benefits & Compensation Group Medical / Vision / Dental, Paid Time Off (PTO), Paid Holidays, 401k with Company Contribution Base salary is $120k - $145k (DOE), plus annual discretionary bonus. This is a full‑time exempt (salaried) position working out of our Mill Valley office Monday through Friday. Overtime may be required during various phases of the project. The APM may be required to drive to the jobsite from time‑to‑time and must meet the Company’s driving requirements. #J-18808-Ljbffr